Outlook provides access to your email, calendar, task manager, contact manager and more (Not available for students who have GAE accounts).

To learn more about Outlook, please visit the Microsoft Outlook help center.  Under each topic (Get Started, Create & send email, Manage email, etc.), detailed instructions on various features can be found.

How do I access?

All Office 365 applications can be accessed through the Office 365 Portal at https://portal.office.com.

Sending Secure Encrypted Emails

UMB faculty, staff and students have the ability to send encrypted emails by simply adding [secure] to the subject in an outgoing email. When sending any confidential information (PHI, PII, credit card information, etc), it is strongly recommended to use this method to ensure that only the recipient can view the information. An encrypted email cannot be larger than 25 megabytes.

Please note, when using this method of securing an email, the recipient(s) will not be able to forward it to be opened by someone else.

• Sending Secure Email Written Instructions
• Sending Secure Email Video Instructions
• UMB Electronic Messaging and HIPAA Compliance
• Sharing a Large File Video Instructions

Organizing & Managing Email

• Reviewing Space Allocation
  • Log into the Outlook Web App:
  • Log into https://portal.office.com and click Outlook
  • On the top right of the page, click the gear icon to open the Settings menu
  • Towards the bottom in the “Your app settings” section, click “Mail”
  • On the left side of the page, towards the bottom click “Clean up mailbox” to see your mailbox usage
• Emptying "Deleted Items" Folder

Scheduling Meetings

• Outlook FindTime

Calendar

• Scheduling Meetings with Shared Resources
• Auto Add Teams Meeting