Sponsored Programs Administration

Throughout the life of your proposal and award, Sponsored Programs Administration (SPA) provides oversight and administrative support to investigators and departmental administrators.

UMB investigators were awarded $688 million in research, service, and training awards in Fiscal Year 2020. SPA will work with you to submit competitive proposals, negotiate agreements, and navigate the world of sponsored programs administration.

What's New?

Updates regarding research operations effective Monday, June 21, 2021:

Campus Research Not Involving Human Subjects:
Laboratory-based research will be increased to 100 percent occupancy with no physical distancing requirements inside laboratories. Masks will continue to be required in the laboratory setting. UMB physical distancing requirements for spaces outside of laboratories including conference rooms and break areas are still in effect.

Community-based Research: The current exclusion of Category D research in community settings will be lifted, with Stage 3 community-based research allowed to resume. Researchers must follow all guidelines set by the collaborating entity (e.g., nursing home, school, community center, etc.). A letter from the collaborating entity stating that researchers are permitted to conduct studies in their facilities is required to be included as supporting documentation in a Reportable New Information (RNI) submission for the study, along with the required checklists.

Clinical Research and Other Campus Research Involving Human Subjects: Researchers conducting human subjects research will abide by the current University of Maryland Medical System (UMMS) guidelines for conducting clinical research. UMMS guidelines currently state that researchers must wear masks, regardless of vaccination status, unless they are alone in their work space. There is no density requirement, but researchers should practice physical distancing where possible.

As COVID-19 case numbers continue to decline and the rate of vaccination continues to increase, we are pleased to move a step closer toward normal operations. Information on COVID-19 vaccine requirements and where to get a COVID-19 vaccine can be found on UMB’s COVID 19 Vaccine webpage.

Announcements about Federal Funding and Awards

Unique Entity Identifier (UEI):  From May 24, 2021, through April 2022, federal agencies are transitioning from the DUNS number to Unique Entity Identifier (UEI) to uniquely identify institutions. 

  • UMB’s UEI is:  Z9CRZKD42ZT1
  • Grants.gov forms and Funding Opportunity Announcements (FOAs) are being updated to accommodate the UEI.
  • NIH and NSF have indicated they anticipate transitioning to using the UEI in January 2022.
  • More than two dozen opportunities currently posted at Grants.gov by various agencies require UEI forms and data.

Login.gov:  Login.gov is one account for secure, private access to participating government agencies.

SAM.gov: SAM.gov is the System for Award Management.

  • All institutions that apply for and/or receive federal grants and contracts must be registered in SAM.gov.
  • The SAM.gov site was updated on May 24, 2021, and assigned Unique Entity Identifiers (UEIs) to all entities with a SAM.gov registration.
  • UMB is registered in SAM.gov, and our UEI is Z9CRZKD42ZT1.
  • Any individual can view entity registrations (e.g. Johns Hopkins’ entity information), but you have to log in with a login.gov user name and password.
  • Debarment (exclusion) checking can be done without having to log in.

NIH NOT-OD-21-073: Upcoming Changes to the Biographical Sketch and Other Support Format Page for Due Dates on or after May 25, 2021. In addition to reminders about required disclosure of foreign relationships, the notice includes new format requirements for Biosketches and Other Support.

Sponsored Programs Important Information

International engagement - information about required disclosures of foreign ties

Subaward budgets - Avoid submission errors!

How to find Status Updates for Agreements

How to find Status Updates for Outgoing Subawards

KR Training - The next training date is July 15 at 10:00 am.  SPA holds for proposal and budget entry in Kuali Research. Any staff who will need the Department Pre-award User role in KR must take this class. Other users are welcome. Register here

NSF proposals will be submitted to NSF via Fastlane.
NIH U- and P-series proposals should be submitted via NIH ASSIST.
For other federal grant proposals, if the opportunity you search for does not appear in the results or if you get an error message, contact your SPA team to confirm how the proposal will be submitted to the sponsor. User Attached Forms may be available to resolve the error. With SPA approval you may prepare the proposal for submission via Grants.gov Workspace or NIH ASSIST.
If your proposal will be submitted via Fastlane, ASSIST or Workspace, follow the instructions for non-S2S proposals.

Sponsored Programs Basics This video is intended for those new to sponsored programs and research administration. Share the link with your new hires!

Kuali Research instructions and resources

Distribution List Information: SPA and SPAC use email distribution lists to facilitate communications with department administration. To add or remove an email from your unit's distribution list, contact: Information Services for School of Medicine (help@som.umaryland.edu); Dean’s Offices for Schools of Dentistry, Nursing, Pharmacy, and part of Social Work; Colin Hunter in CITS for School of Law, part of School of Social Work, Central Administration users

Federal and Sponsor Notices and Information: More policy updates and links to listservs, blogs, and more