Sponsored Programs Administration

Throughout the life of your proposal and award, Sponsored Programs Administration (SPA) provides oversight and administrative support to investigators and departmental administrators.

UMB investigators were awarded $688 million in research, service, and training awards in Fiscal Year 2020. SPA will work with you to submit competitive proposals, negotiate agreements, and navigate the world of sponsored programs administration.

What's New?

NIH NOT-OD-21-073: Upcoming Changes to the Biographical Sketch and Other Support Format Page for Due Dates on or after May 25, 2021. In addition to reminders about required disclosure of foreign relationships, the notice includes new requirements for all PIs and key personnel:

  • new biosketch forms and instructions
  • new other support format with in-kind contribution listed separately from funded projects
  • requirement to upload supporting documentation, including copies of grants and contracts relating to foreign appointments, research activities, and resources (all translated into English)
  • immediate notification of undisclosed other support
  • PIs and key personnel must electronically sign their other support forms prior to submission to certify the accuracy of the information.

Updated form:  Temporary Project Request Form

SPA/SPAC Update Meeting:  Wednesday, March 31 at 2:30 pm.  If you are not on the RAC listserv and did not receive the email with the webex link, please contact Laura Scarantino or Danielle Brown.

Status Updates for Contracts and Subawards - Look for contract status in the KR Institute Proposal module, first tab, scroll down to Notes.  Look for outgoing subaward status in the KR Subaward module on the "Comments, Notes & Attachments" tab.  Status updates for contracts and outgoing subawards

New Questions, New Rates - As of 2/15/21, the FY22 rates were added in Kuali Research for proposal budgeting purposes.  "Sync all rates".  As of 2/22/21, UMB Required Questions questionnaire is updated. Click the Update Available button.

KR Training - SPA is scheduling monthly trainings for proposal and budget entry in Kuali Research. Any staff who will need the Department Pre-award User role in KR must take this class. Other users are welcome. Register here  --  Training dates

KR Dashboard Filters - Did you notice that each Dashboard card now has a Filter option? The filter remains applied until deleted or modified. Review Kuali's article for details.

NSF proposals will be submitted to NSF via Fastlane.
NIH U- and P-series proposals should be submitted via NIH ASSIST.
For other federal grant proposals, if the opportunity you search for does not appear in the results or if you get an error message, contact your SPA team to confirm how the proposal will be submitted to the sponsor. User Attached Forms may be available to resolve the error. With SPA approval you may prepare the proposal for submission via Grants.gov Workspace or NIH ASSIST.
If your proposal will be submitted via Fastlane, ASSIST or Workspace, follow the instructions for non-S2S proposals. Downloadable proposal development guides

Sponsored Programs Basics This video is intended for those new to sponsored programs and research administration. Share the link with your new hires!


Important to Know:

NIH COVID-19 website - NIH's central location for up-to-date, accurate information about NIH research

eRA Commons home screen (log-in screen) and landing screen (screen when first logged in) redesign and updates

REAPPRAISED checklist aims to help readers assess whether a paper has flaws that call its integrity into question. Nature article with checklist Nature 577, 167-169 (2020)

NIH Notice NOT-OD-20-075:  NIH is updating its Certificate of Confidentiality online system that is used to request an NIH-issued Certificate of Confidentiality for non-NIH funded research. If this applies to you, read the notice for details.

NIH Notice NOT-OD-19-114 - Reminders of NIH Policies on Other Support and on Policies related to Financial Conflicts of Interest and Foreign Components

NIH responds to:  "Where do I put the information I know you’d want, but didn’t ask for?"

Kuali Research instructions and resources

Distribution List Information: SPA and SPAC use email distribution lists to facilitate communications with department administration. To add or remove an email from your unit's distribution list, contact: Information Services for School of Medicine (help@som.umaryland.edu); Dean’s Offices for Schools of Dentistry, Nursing, Pharmacy, and part of Social Work; Colin Hunter in CITS for School of Law, part of School of Social Work, Central Administration users

Federal and Sponsor Notices and Information: More policy updates and links to listservs, blogs, and more