Office 365

Sending Secure Encrypted Emails

UMB faculty, staff and students have the ability to send encrypted emails by simply adding [secure] to the subject in an outgoing email. When sending any confidential information (PHI, PII, credit card information, etc), it is strongly recommended to use this method to ensure that only the recipient can view the information. An encrypted email cannot be larger than 25 megabytes.

Microsoft Office 365 — work anywhere, anytime!

Office 365 includes a reliability guarantee of 99.9 percent uptime. Permissions and access control are handled by campus administrators using tools supplied by Active Directory. All Office 365 accounts include five layers of security and proactive monitoring to help safeguard your data. Microsoft Office 365 provides you with the tools needed to create, edit, and share information with anyone in real time.

What platforms does Microsoft O365 support?

Microsoft O365 runs on Windows, Mac, Android, iOS, and web platforms.

Want to learn the difference between SharePoint vs. Teams?

 

Training Opportunities

Visit the Training Enrollment System to see the current list of Office 365 classes and sign up.

Recordings Available - If you are unable to attend a live Office 365 session, the following recordings are now available:

If your group and/or school/department would like to schedule a training session, please email us!

Popular O365 Applications

ApplicationDescription
OneDrive 

Cloud-based storage for UMB-related files - primarily for storing personal files that have minimal sharing. OneDrive is HIPAA and FERPA compliant.

SharePoint  Collaborative tool used to share documents, calendars, lists, forms, and content for a group (school, department, faculty/staff, researchers, students, project, class, etc.). Permissions can be defined at a site, list, and/or document library level.  SharePoint sites can be "team-based" for collaboration or "communication" sites - intranet style site that shares information.
Teams  Chat-based workspace linked with a SharePoint site and O365 group.  It integrates people, content, and tools; can be used for team of individuals that want to track all conversations and office 365 documents (Word, Excel, PowerPoint, SharePoint, OneNote, Planner, Power BI and Delve) for a project and/or department. 
Exchange Online

Microsoft Exchange Online is a hosted messaging solution that delivers the capabilities of Microsoft Exchange Server as a cloud-based service. It gives users access to email, calendar, contacts, and tasks from PCs, the web, and mobile devices.

Office 365 Suite

ApplicationDescription
Excel Spreadsheet — data analysis
Outlook Email and appointment calendar (Not available for students who have GAE accounts)
PowerPoint Presentations using slides and/or animation or video
Word Word processing — create/modify documents

Office 365 Supporting Applications

ApplicationDescription
Bookings Online and mobile app to schedule and manage appointments
Forms Simple, lightweight application that lets you easily create forms, surveys, quizzes, and polls
OneNote

Digital notebook for capturing, storing and sharing information on any device

  • Type, write, or draw with free form feel of pen to paper
  • Search and clip from web to picture ideas
  • Collaborate with others and sync to anywhere
Stylus or fingertip can be used; handwritten notes can be converted to typed text and content can be highlighted and include colors/shapes.
Planner

Project management tool.

Power Automate (previously called "Flow") Tool to create workflow(s) for an application or between several applications (additional license needed)
Power BI

Business processing tool used to collect, sort, and present data. (Available upon request.)

Microsoft Power BI Guided Learning is a self-paced online course explaining Power BI in a sequential way so you can build your knowledge from the ground up.  

Publisher

Formal presentations that produce professional-looking newsletters, brochures, and booklets.

Shifts Shifts lets Firstline Workers and their managers use their mobile devices to manage schedules and keep in touch
Sway

Create and share interactive reports, presentations, and personal stories via digital storytelling application.