Forms

Microsoft Forms

Microsoft Forms is a simple, lightweight app that lets you easily create forms, surveys, quizzes, and polls. It can be used to create quizzes, collect feedback from teachers and students, plan class and staff activities, collect feedback, measure satisfaction, improve your product or service, or organize events.

When creating forms, you can define in the settings whether to allow users outside of UMB to respond to the survey/quiz or if users can submit responses anonymously. If you want to see who has filled out your survey or quiz, you can require respondents to fill in their names as part of your questionnaire.

Microsoft Forms is optimized for both desktops and mobile devices.  Supported browsers include Internet Explorer 10+, Edge, Chrome (latest version), Firefox (latest version), Chrome on Android (latest version), and Safari on iOS (latest version).

You can create up to 200 forms and each form can receive up to 50,000 responses. If you require more responses, export existing responses to an Excel workbook, and then clear these from your survey or quiz. This will enable you to collect more responses once cleared.

Additional Information:

Getting Results from Forms:

Within MS Forms, you can toggle over to the Form results tab to see form respones and graphical representations of the informaiton.  If you'd like to store the results within SharePoint so other people that don't have access to the Form within MS Forms can also see the results, you will need to do the following:

  • Create a List in SharePoint site that will contain the form results (you should create a column for each value you want to store from the form)
  • Adjust the permissions of the list so only the people that you want to see the results will be able to see this list
  • Create a MS Flow to MS Forms and tell it to store the results in the List you just created, refer to this video.
    Note: if you are trying to link to a Form that you have shared with a group, it will not appear in the Forms drop-down in MS Flow when you try to identify/find the Form.  You will need to manually enter the ID of the Shared Form by going into MS Forms, selecting "share" form and then grab all the information in the URL after the ID= and paste that into the Flow for the Form.