What do MGIC Policies & Procedures cover?

MGIC Policies and Procedures are organized under eight sections, each with multiple subsections that address specific policies and associated procedures. The MGIC Policies and Procedures have a companion MGIC Forms Library, which provides standardized forms and formats as well as samples for use by country offices (COs). 

  1. CORPORATE GOVERNANCE: This section introduces the full body of MGIC Policies and lays out MGIC corporate governance requirements for MGIC itself and its country offices. It indicates where authorities lie and assigns CO operational and administrative responsibility to the UMB units that operate international programs using the MGIC mechanism. It covers the purpose, applicability, and organization of the MGIC Policies and Procedures and lays out the requirements for compliance with applicable local (in-country) and US government (USG) laws and regulations.
  2. ETHICS AND CONDUCT: This section lays out the requirements of laws and policies that relate to ethical and professional conduct in carrying out MGIC’s work. It includes MGIC’s Code of Ethics and Professional Conduct as well as policies on conflicts of interest, whistleblowing, equal opportunity, prohibition of harassment and discrimination, including sexual misconduct, combatting trafficking in persons, and child safeguarding.
  3. ADMINISTRATION AND OPERATIONS: This section covers a range of administrative and operational functions carried out by a country office and not addressed in other policies and procedures, including requirements and guidance specific to establishing and closing field operations. It includes direction on legal affairs, facilities management, insurance, property management, travel, fleet management, communications, confidentiality and data security, and record retention. 
  4. HUMAN RESOURCES: This section directs and guides country offices’ management of their human resources, from development of job descriptions and recruitment through transfer and termination of employment. It also lays out timekeeping and effort reporting requirements and standards for performance management and professional development.
  5. FINANCIAL AFFAIRS: This section directs and guides financial management in the country office, highlighting compliance requirements applicable to USG funding. The first portion covers general financial policies such as codes of conduct, internal controls, signature authorities, and audits. The second portion addresses financial management systems and processes, with guidance related to compliance. Other topics include cash management, payroll, and procurement. This section also describes the extensive requirements associated with financial reporting from the country office to the UMB unit in Baltimore.
  6. AWARD AND SUBAWARD MANAGEMENT: This section focuses on the country office’s roles and responsibilities with respect to both award compliance and subaward management. It provides important information on compliance associated with USG-sourced funding, whether the funding mechanism is a grant, cooperative agreement, contract, or subaward with UMB. It specifies CO involvement in awards from application through close-out. It covers compliance in areas such as conflicts of interest in research and development, copyrights, patents, and human subjects research.
  7. INFORMATION TECHNOLOGY: This section provides policies and procedures to guide country offices in all aspects of information technology. It covers requirements from procurement of hardware and software through authorizing use and protecting assets, to equipment disposition. IT security, including protection of sensitive data, is highlighted throughout.
  8. SAFETY AND SECURITY: This section describes requirements related to MGIC’s duty of care. It covers the role of the CO security lead, the importance of timely and complete incident reporting, and the requirements for safety and security of facilities, transportation safety, and prohibition of firearms and other weapons.