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    Policies and Procedures

    Financial Affairs Policies

    1. UMB Home
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    • UMB HomeAbout UMBPolicies and ProceduresLibraryFinancial AffairsFinancial Affairs Policies
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    USM Resolution Authorizing the Assistant Vice Chancellor for Financial Affairs to Approve Changes of Signatures on Bank Accounts

    VIII-1.00  |  USM Policy  |  Approved April 6, 2020

    USM Policy for Capitalization and Inventory Control

    VIII‐1.10  |  USM Policy  |  Approved June 19, 2014

    UMB Non-Capital Assets

    VIII-1.10(A)  |  Approved November 1, 2015

    USM Policy on Disposal of Surplus Personal Property

    VIII-1.20  |  USM Policy  |  Approved June 21, 1990

    UMB Policy on Disposal of Surplus Personal Property

    VIII-1.20(A)  |  Approved June 22, 2018

    USM Policy on Lost or Abandoned Currency or Tangible Personal Property on University System Premises

    VIII-1.21  |  USM Policy  |  Approved July 26, 1990

    USM Policy on Withdrawal of Funds from Bank Accounts

    VIII-1.30  |  USM Policy  |  Approved December 2, 2011

    UMB Policy on Special Bank Accounts for UMB Funds

    VIII-1.30(A)  |  Approved June 7, 2017

    USM Forms Management

    VIII-1.40  |  USM Policy  |  Approved October 8, 1990

    UMB Policy on Forms Management

    VIII-1.40(A)  |  Approved

    USM Policy on Tuition

    VIII‐2.01  |  USM Policy  |  Approved April 15, 2016

    USM Policy on Payment of Tuition and Fees

    VIII-2.20  |  USM Policy  |  Approved March 1, 1989

    UMB Policy on Payment of Tuition and Fees

    VIII-2.20(A)  |  Approved May 2, 2024

    USM Policy on Waiver of Tuition and Granting of Other Privileges for Senior Citizens of the State of Maryland

    VIII-2.30  |  USM Policy  |  Approved November 30, 1989

    UMB Policy on Waiver of Tuition and Granting of Other Privileges for Senior Citizens of the State of Maryland

    VIII-2.30(A)  |  Approved June 22, 2022

    USM Policy on Tuition Waiver for Certain Members of the Maryland National Guard

    VIII-2.31  |  USM Policy  |  Approved April 9, 1999

    UMB Policy on Tuition Waiver for Certain Members of the Maryland National Guard

    VIII-2.31(A)  |  Approved December 15, 2016

    USM Policy on Institutional Student Financial Aid for Undergraduate Students

    VIII-2.41  |  USM Policy  |  Approved February 10, 1995

    USM Policy on Student Tuition, Fees, and Charges

    VIII-2.50  |  USM Policy  |  Approved June 22, 2018

    USM Policy on Tuition Fellowships for Graduate Students

    VIII-2.60  |  USM Policy  |  Approved July 26, 1990

    UMB Policy on Tuition Fellowships for Graduate Students

    VIII-2.60(A)  |  Approved October 1, 1992

    USM Policy on Off-Campus Programs

    VIII-2.61  |  USM Policy  |  Approved December 12, 2014

    USM Policy on Student Classification for Admission and Tuition Purposes

    VIII-2.70  |  USM Policy  |  Approved June 17, 2021

    USM Policy on Waiver of Application Fees

    VIII-2.80  |  USM Policy  |  Approved December 12, 2014

    USM Procurement Policies and Procedures

    VIII-3.00  |  USM Policy  |  Approved July 1, 2016

    UMB Selection of Procurement Method Under the Federal OMB Uniform Guidance for Fiscal Year 2016

    VIII-3.00(A)  |  Approved July 1, 2015

    USM Policy on Approval of Procurement Contracts

    VIII-3.10  |  USM Policy  |  Approved March 11, 2009

    USM Procedures Relating to Review by Attorney General's Office of Contractual Agreements of the University System and Involvement in Financing, Real Estate, and Related Capital Projects

    VIII-3.20  |  USM Policy  |  Approved July 16, 1990

    USM Policy on Use of Commercial Contractors for Employment

    VIII-3.30  |  USM Policy  |  Approved May 1, 1992

    UMB Policy on Use of Commercial Contractors for Employment

    VIII-3.30(A)  |  Approved

    USM Policy on Acquisition, Disposition, and Leasing of Real Property

    VIII-4.00  |  USM Policy  |  Approved February 22, 2019

    USM Procedures for the Acquisition and Disposition of Real Property

    VIII-4.01  |  USM Policy  |  Approved February 22, 2019

    USM Procedures for Leasing of Real Property

    VIII-4.02  |  USM Policy  |  Approved February 9, 2001

    USM Policy on Voting of Proxies in Investment Securities

    VIII-5.20  |  USM Policy  |  Approved June 21, 1990

    UMB Policy on Voting of Proxies in Investment Securities

    VIII-5.20(A)  |  Approved

    USM Policy on Endowment Fund Spending Rule

    VIII-5.30  |  USM Policy  |  Approved December 7, 2012

    UMB Policy on Endowment Fund Spending Rule

    VIII-5.30(A)  |  Approved

    USM Policy on Management of the Endowment Fund

    VIII-5.40  |  USM Policy  |  Approved June 21, 1990

    USM Policy on Endowment Funds Investment Objectives

    VIII-5.50  |  USM Policy  |  Approved September 9, 2011

    USM Policy on Business Activities

    VIII-6.00  |  USM Policy  |  Approved March 1, 1989

    UMB Policy on Customer Billing and Collections

    VIII-6.00(A)  |  Approved November 1, 2015

    USM Policy on Financial Management

    VIII-7.00  |  USM Policy  |  Approved June 21, 1990

    USM Policy on Reporting Suspected or Known Fiscal Irregularities

    VIII-7.10  |  USM Policy  |  Approved June 16, 2017

    USM Policy on the Communication of Suspected Fraud, Unethical and Illegal Business Activity

    VIII-7.11  |  USM Policy  |  Approved April 1, 2010

    UMB Code of Ethics and Conduct

    VIII-7.11(A)  |  Approved October 26, 2010

    University of Maryland Whistleblower Policy on Reporting Fiscal Irregularities, Illegal Activity, and Violations of Policy

    VIII-7.11(B)  |  Approved August 10, 2012

    UM Procedures for Review and Investigation of Reports of Fiscal Irregularities, Illegal Activity, and Violations of Policy

    VIII-7.11(C)  |  Approved July 3, 2012

    USM Policy on External Audits

    VIII-7.20  |  USM Policy  |  Approved April 19, 2019

    USM Policy on Responses to Legislative Audits

    VIII-7.30  |  USM Policy  |  Approved June 22, 2018

    USM Internal Audit Office Charter

    VIII-7.50  |  USM Policy  |  Approved June 22, 2018

    USM Policy on the Operating Budget

    VIII-9.00  |  USM Policy  |  Approved July 26, 1990

    USM Policy on Facilities Master Plans

    VIII-10.00  |  USM Policy  |  Approved September 27, 1990

    USM Policy on Facilities Renewal for Auxiliary and Non-Auxiliary Capital Assets

    VIII-10.10  |  USM Policy  |  Approved December 9, 2005

    USM Policy on the Capital Budget of the University System of Maryland

    VIII-10.20  |  USM Policy  |  Approved February 12, 2016

    USM Policy on Authority Concerning Certain Capital Improvement Projects

    VIII-10.30  |  USM Policy  |  Approved February 4, 2000

    USM Policy on Community Notification of Capital Projects

    VIII-10.40  |  USM Policy  |  Approved June 18, 2010

    USM Policy on University System Travel

    VIII-11.00  |  USM Policy  |  Approved February 28, 1992

    UMB Policy on Business Travel for UMB Employees and Nonemployees

    VIII-11.00(A)  |  Approved February 24, 2023

    USM Schedule of Reimbursement Rates

    VIII-11.10  |  USM Policy  |  Approved January 13, 2021

    USM Policy on Debt Management

    VIII-12.00  |  USM Policy  |  Approved April 20, 2018

    USM Policy on Business Entities

    VIII-13.00  |  USM Policy  |  Approved July 13, 2001

    USM Policy on Investments and Loans to Maryland-Based Businesses That Are Affiliated With USM Institutions

    VIII-14.00  |  USM Policy  |  Approved December 9, 2016

    UMB Policy on Approval, Payment and Reimbursement of Personal Business-Related Expenses of UMB Employees

    VIII-14.00(A)  |  Approved November 1, 2011

    USM Policy on High Impact Economic Development Activities

    VIII–15.00  |  USM Policy  |  Approved September 18, 2015

    USM Policy on Payment of Moving Expenses

    VIII-16.00  |  USM Policy  |  Approved December 11, 2015

    UMB Policy on Payment to Assist an Employee Incurring Moving and Relocation Expenses

    VIII-16.00(A)  |  Approved August 1, 2018

    USM Policy on Public Private Partnerships

    VIII-17.00  |  USM Policy  |  Approved June 16, 2017

    USM Policy on Unrestricted Fund Balances

    VIII-18.00  |  USM Policy  |  Approved April 20, 2018

    UMB Policy on Unrestricted Fund Balances Use

    VIII-18.00(A)  |  Approved September 9, 2020

    USM Policy on Enterprise Risk Management

    VIII-20.00  |  USM Policy  |  Approved November 22, 2019

    USM Policy on Crisis Management

    VIII‐21.00  |  USM Policy  |  Approved November 22, 2019

    UMB Food and Business Meals Expense

    VIII-99.00(A)  |  Approved February 4, 2014

    UMB Research Study Participant Payments

    VIII-99.00(B)  |  Approved February 1, 2014

    UMB Work and Leave Records (Timesheets)

    VIII-99.01  |  Approved April 1, 2016

    UMB Compensation Overpayment and Recovery

    VIII-99.02  |  Approved January 1, 2016

    UMB Authority to Certify and Sign Sponsored Project Financial Reports and Vouchers

    VIII-99.06  |  Approved July 1, 2015

    UMB Policy on Special Bank Accounts for UMB Funds

    VIII-1.30(A)  |  Approved June 7, 2017

    UMB Policy on Unallowable Costs for Federal Awards

    VIII-99.07(A)  |  Approved December 18, 2020

    UMB Payment Card Policy: Payment Card Industry Data Security Standards

    VIII-99.08(A)  |  Approved February 10, 2021

    UMB Policy on Salary Caps for HHS and Other Federal Agencies

    VIII-99.09(A)  |  Approved June 9, 2021

    UMB Policy on Accessing University Buildings

    VIII-99.10  |  Approved November 1, 2022

    UMB Policy on Fleet Vehicle Purchasing

    VIII-99.11  |  Approved August 23, 2023

    UMB Policy on SPAC Contract and Grant Billing

    VIII-8.00(A)  |  Approved September 7, 2023

    UMB Policy on SPAC Collections of Sponsored Receivables

    VIII-8.00(B)  |  Approved September 7, 2023

    UMB Policy on SPAC Sponsored Award Closeout

    3702(A)  |  Approved March 21, 2024

    UMB Policy on Sponsored Award Cost Sharing

    3702 (B)  |  Approved August 1, 2024

    UMB Policy on Effort Reporting

    3702 (C)  |  Approved August 2, 2024

    UMB Policy on Cost Transfers

    3702 (D)  |  Approved August 8, 2024

    UMB Policy on Participant Support Costs

    3702 (E)  |  Approved August 9, 2024

    UMB Policy on SPAC Federal Financial Reporting (FFR)

    3702 (F)  |  Approved August 24, 2024

    Student Academic Travel

    VIII-11.20  |  Approved October 17, 2024

    UMB Policy on Institutional Base Salary

    3702 (G)  |  Approved December 12, 2024


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