Recent program and planned regulatory changes at the state and federal government levels will require the University of Maryland, Baltimore (UMB) to collect, maintain, and report certain data. As a result of these changes, all UMB employees need to review and update their personal information in the Human Resource Management System (myUMB). There is no automated way to update the HRMS with these data requirements. Many employees have not reviewed their information since they started working for UMB. Missing, inaccurate, or outdated information could impact your employee status and employee benefits, and could possibly inhibit the University from being awarded and retaining federal grants and contracts.  

Below is a summary of the personal information that you will need to review and update:  

Information Required for Health Benefits

Maryland Department of Budget and Management (DBM) is preparing to introduce an automated benefits system in the near future that will streamline the enrollment process and eventually eliminate the use of most of the paper forms utilized today.  DBM’s future plan will include communicating directly with participants via email. It is extremely important that your contact information be accurate and up to date as we move closer to that implementation.  It will be essential that the following information in your UMB record be current in preparation for this future transition:

• Legal Name
• Mailing Address
• Work Phone Number
• Home Phone Number
• Cell Phone Number
• Work Email Address
• Home Email Address 

Veterans Status

The federal government has issued new regulations requiring federal contractors to collect data and report on protected veterans. New definitions describing types of veterans status are now in use. Please review and update your information as theprior definitions of veterans status covering your service may have changed.

Disability Status

The federal government has issued new regulations requiring federal contractors to collect and report on employee disability information. Please review and update your information as your current employee disability information may have changed.

Emergency Contact Information

Please review and update the person(s) you have designated to be contacted in the event of a personal emergency, as they may have changed and should be reviewed and updated annually.

Education Level

UMB currently may not have current and accurate highest educational levels for many employees. Education level in the HRMS is important, as it can have bearing on your qualifications for promotional opportunities. Please review and update this information.

Making Changes

Changes to personal information can be made securely using the Employee Self-Service function in myUMB.  Your personal information in myUMB, Central Payroll Bureau (CPB) and DBM is kept in separate systems.  If you need to change your name and/or address, it will be necessary to make the change in several places.  See the Employee Self-Service page for specific instructions on how to change your information in myUMB, CPB, and DBM.  A video is available with step-by-step instructions on how to access and make changes to myUMB using Employee Self-Service.