Sponsored Programs Administration

Throughout the life of your proposal and award, the Sponsored Programs Administration (SPA) provides oversight and administrative support to investigators and departmental administrators.

UMB investigators were awarded $556.1 million in research, service, and training awards in Fiscal Year 2017. SPA will work with you to submit competitive proposals, negotiate agreements, and navigate the world of sponsored programs administration.

What's New?

May 1 - Go Live date for Kuali Research: 
Kuali Research (KR) - the new version of Kuali Coeus (KC) - will go live on May 1. Neither KR nor KC will be available from Sunday, April 22 until Tuesday, May 1. During this transition, SPA will be available to answer any questions and assist with getting proposals submitted.

  • Please contact your SPA team if you have proposals due during the downtime period or immediately thereafter.
  • DO NOT begin any NIH proposals in KC that are intended to be submitted after the May 1 Go Live date. The functionality for NIH proposals is different (improved) in KR and we found that the proposals created in KC do not convert to the newer formatting in KR.
  • DO sign up for training if you are an existing KC user with pre-award department roles. You will need your UMB login for this link: Enterprise Training Enrollment
  • Additional training and KR guidance documents are in progress and will be released as available.

Proposal status - When we move from Kuali Coeus to Kuali Research, all proposals must:
1) be fully approved by SPA or CCT, or
2) be in progress or have a “Revisions Requested” status.
Prior to conversion, any proposals with a status of “approval pending” will either be approved or returned/recalled back out of approval routing.

USDA award (or subaward) recipients, please read: USDA Records Disposal Freeze Notice

Next SPA-SPAC Quarterly Meeting:  Wednesday, May 9, 1:30-3:00 p.m., in Pharmacy Hall N103

NOT-OD-18-149: NSF-NIH Interagency Initiative: Smart and Connected Health:"The purpose of this interagency program solicitation is the development of technologies, analytics and models supporting next generation health and medical research through high-risk, high-reward advances in computer and information science, engineering and technology, behavior, cognition, robotics and imaging ..."

NIH Salary Cap - NOT-OD-18-137: Effective Jan. 7, 2018, the Executive Level II salary cap increased to $189,600.

Kuali Coeus and the Human Subjects and Clinical Trials Information Form

FDP Clearinghouse Pilot:UMB is taking part in a national pilot program as part of the Federal Demonstration Partnership (FDP). This might affect proposals in which UMB is a subrecipient or proposals that include a subrecipient in the budget.

Important to Know:

Science Magazine's 2017 Breakthrough of the Year and The biggest scientific breakthroughs of the year, now in video form

Reminder: For any Grants.gov funding opportunity, if you get an error message on linking to the selected opportunity, system-to-system submission may not be available. Contact your SPA team to confirm. The error message is: "Kuali Coeus is unable to transmit this proposal to Grants.gov since some of the required forms are not available. If this is a required Grants.gov submission, you must use the Adobe forms provided by Grants.gov." As Adobe forms no longer exist for Grants.gov, with SPA approval, the proposal may be prepared in Grants.gov Workspace or NIH ASSIST.

NIH and human subjects research

NOT-OD-18-107 - NIH Enforcement of Closeout Policies. "The purpose of this Notice is to alert the NIH extramural community that NIH is strengthening enforcement of longstanding closeout requirements, outlined in the NIH Grants Policy Statement Section 8.6, Closeout..."

NOT-OD-18-011 - Statement on Article Publication Resulting from NIH Funded Research and related blog post, "Continuing Steps to Ensuring Credibility of NIH Research: Selecting Journals with Credible Practices"

NIH NOT-OD-17-105: Reminder: NIH Applications Must Be Complete and Compliant With NIH Policy and Application Instructions At Time Of Submission

NIH Prior Approvals: Use the eRA Commons Prior Approval Module to submit requests for withdrawal of an application, approval of $500,000 or more direct costs, change of PD/PI, no cost extension, and carryover. Prior Approval Module tutorials

NIH: Getting to Know Federal Funders and their Research Interests (NIH RePORTER)

NIH Guidance on citing interim research products in applications, proposals, and reports

SPA Resources: Links to information of interest to investigators and administrators

Federal and Sponsor Notices and Information: More policy updates and links to listservs, blogs, and more