Quantum Human Capital Management (QHCM)

Quantum Human Capital Management (QHCM) Project Timeline Extension

Project Timeline Extension

The QHCM Project timeline has been extended, which will directly affect the system’s go-live date. The new go-live date for Quantum One will be February 2, 2026. The primary factor that led to this decision was a recent configuration change that will ultimately lead to improved user experience. This change impacted the availability of the system environments for user testing and familiarization.

Benefits of the Extension

The QHCM Project Team heard our users’ concerns and are confident that this timeline extension will:

Allow the QHCM Project team time to provision an environment with the most up-to-date configurations and make it available for a more robust user acceptance testing cycle.
Provide more time for end user training, to include early training, which is happening now, and refresher or just-in-time training that will be available closer to the new go-live date.
Offer our testing partners from the UMB Community the opportunity to participate in user acceptance testing after becoming more familiar with the new system functionality by completing their training first.
Result in more time, as well as a better understanding of how to strategically plan for future state business operations across departments.

This timeline extension will change the cutover deadlines that were announced previously. Those deadlines are no longer valid. Look for more information and updated deadlines soon.

Thank you for continuing the QHCM Project journey with us. Our commitment to transparent and timely communication remains strong. If you have any questions related to this update, please reach out to QHCM Project directors Chiradeep Mukherjee and Stacy Long. We look forward to continuing our partnership with you.

Quantum HCM Project User Fair

The Quantum Human Capital Management (QHCM) project team held a user fair on Monday, November 11, 2024 in the Elm Ballrooms at the SMC Campus Center.

Quantum HCM Project User Fair

Quantum HCM Project

To find out why our sponsors are so excited about the Quantum HCM Project, click here.

Quantum HCM (QHCM) is University of Maryland Baltimore’s (UMB) replacement for the current PeopleSoft eUMB on premise Human Resources Management System. Due to the many limitations of the PeopleSoft HRMS, UMB will replace the aging system with the modern technology of Oracle Cloud Human Capital Management (HCM) system that will meet UMB’s unique business needs.

This new system has the capability to manage the life cycle of an employee including the ability to administer wellness benefits, administer leave, offer professional development and training, and performance management with automation and Artificial Intelligence (AI) integration. Quantum HCM will integrate into a single platform that will bring the current Quantum Financials & Analytics and Planning & Budgeting systems used today into a single platform.

Learn more about Quantum HCM below:

Implementing Oracle’s HCM (human capital management) solution will provide an improved HR and Payroll system experience for everyone at UMB. The campus will benefit as the Quantum HCM project delivers an HR / Payroll system that is fully integrated with Quantum Financials, Quantum Analytics and Quantum Planning and Budgeting, giving UMB the flexibility to grow its systems as needed to accommodate a changing workforce and budgetary landscape. An HCM AI-powered chatbot will provide more efficient end-user issue resolution and the built-in guided learning will reduce in person training needs.

Leaders will gain access to analytical data about their employee population to aid in decision making. Position management, just one of the new modules in the HCM suite, will give leaders the ability to track vacancies.

Employees will have increased access to their information such as salary, paychecks and organization structure within self-service. This will give them transparency and autonomy to make empowered decisions for an improved employee experience. Oracle HCM will give candidates and new hires a new streamlined recruitment through onboarding process so UMB can attract and hire faculty and staff more efficiently and provide a good employee experience from day one!

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Oracle HCM is a robust, modern, integrated SaaS (cloud-based) human resources and payroll system that will provide ongoing improved access to innovative technology. UMB will have the ability to adopt new functionality every quarter via Oracle’s application releases, leveraging Oracle's expansive development team to not only maintain and secure but also consistently enhance and improve the system. Bringing key HR and Payroll functions together with our Financial Accounting ones into a single enterprise solution will allow UMB to gain efficiency in processing and reporting.

For the first time ever, UMB will have summarized dashboards for HR information. HCM Analytics delivers 33 dashboards which cover key HR areas. Some examples of those dashboards include Turnover Analysis, Talent Acquisition, Workforce Composition and Heat Maps which can be leveraged by UMB’s leadership and management teams to identify patterns and trends.

Oracle Digital Assistant (ODA) is an AI-powered tool with support "skills" designed to make life easier and more convenient. It utilizes natural language processing and machine learning algorithms to provide task assistance to support Employee Self-Service, Manager Self-Service, Hiring Managers, and Employee Candidates queries. A chatbot will provide UMB specific system responses to guide users to information upon their request.

On demand step-by-step guidance as campus users navigate and complete tasks with timely, in-context support to ensure the information they need to perform their tasks is easily available. This will reduce UMB training needs and improve end-user experience.

With Oracle HCM Labor and Fringe Costs Adjustments will be posted daily to the General Ledger and be visible the next day in Quantum Analytics. Currently campus users must wait for the next pay period to see the changes post in Analytics.

Burden Encumbrances on Salary and Fringe will be provided within the application. This eliminates the need for campus users to do those calculations outside of the system.

Improved New Hire Experience through Onboarding Journeys, which are a collection of key tasks for new employees and UMB departments to complete. New hires will have step-by-step instructions for tasks linked directly to their new role at UMB. They will be able to view the status of those tasks and quickly scan for incomplete items that need their attention.

Oracle HCM will streamline the recruitment and onboarding process, helping UMB to attract, hire, and onboard top talent faster and more effectively. This helps reduce time-to-hire and improve the overall candidate experience.

With Oracle HCM, UMB managers will be able to create personalized development plans for employees, set goals, and regularly track performance. This can lead to improved employee productivity, engagement, and retention.

Position Management in HR and Position based Budgeting integrated with Quantum Planning & Budgeting will provide the campus with data & tools to further enhance budget forecasting & planning. Oracle HCM will provide employees with self-service portals to manage their personal information, time-off requests, and performance reviews. This level of transparency and empowerment can boost employee satisfaction and retention.

Why is UMB changing to Quantum HCM?

Aging Technology

Application & Infrastructure: PeopleSoft and the on-premises server infrastructure is aging.

Functionality

Current PeopleSoft: Application functionality is limited. The last upgrade was in 2014 and before that in 2002-2003.

Advancement

Cloud Applications: We are looking into the present and the future! Companies, including Oracle, are no longer investing in or selling applications that run on-premises infrastructures.

Opportunities

Contemporary Services: Oracle Cloud will bring new opportunities for “people management” and for delivering contemporary new HR-related solutions and services to the entire UMB community.

Quantum HCM In-Scope Modules

The HCM scope of work for Quantum HCM will focus on the design, development, and configuration across the following HR and Payroll functional areas.

Recruiting	Compensation	Talent Management	Learning
Onboarding/ Offboarding	Labor Distribution	Core HR	Payroll
Absence	Reporting and Analytics	Position Management	Benefits
Time & Labor	Digital Assistant	Oracle Guided Learning	Planning & Budgeting

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Quantum Human Capital Management (QHCM)