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Quantum Human Capital Management (QHCM)

Reminder: Use Your Holiday and Excess Annual Leave by December 31

As the end of the year approaches, now is a great time to review your leave balances and plan time off. To avoid losing leave you have earned, please keep the following deadlines in mind:

 Key Deadlines

  •  Holiday leave: All Holiday leave earned in 2026 must be used by Thursday, December 31, 2026. Holiday leave does not carry over into the new year.
  • Annual leave: Employees may carry over up to 480 hours of Annual leave into 2027. Any Annual leave above 480 hours must be used by Thursday, December 31, 2026, or it will be forfeited.

 What You Should Do Now

  • Check your absence (leave) balances. Review your current Holiday and Annual leave absence balances in Quantum One.
  • Plan ahead by talking with your line manager early to schedule time off.
  • Submit your requests. Enter your absence requests in Quantum One as soon as possible so they can be reviewed and approved before the end of the year.

 Note: Personal leave may continue to be used until the end of the pay period that spans the calendar years. The last day to use Personal leave granted in 2026 is January 9, 2027.

 Line Managers: Should remind their team members of these use-or-lose deadlines and work with them to schedule leave in a way that supports both employee well-being and department operations.

It is important to take time to rest and recharge as we close out the year. Thank you for all that you do at UMB.

Quantum One is Live!

As you begin using Quantum One, we encourage you to reference the resources available on the Quantum website and attend office hours if you need assistance.

The Quantum One team is here to support you throughout this transition. Dedicated support is available to answer questions and provide guidance.

Support Schedule

All UMB faculty and staff will use the new system. Employees should complete assigned training in Percipio’s “My Learning” section. For help navigating Percipio, check out the Welcome to Quantum One Go-Live Training video.

Thank you for your engagement, patience, and partnership throughout this journey. We are excited to reach this milestone and appreciate your support in making the Quantum One launch a success.

Questions? Enter a ticket through the SysAid Self Service Portal

Help & Support Options

Quantum HCM Support is available at three levels: Self-Service Tools, Department Support, and the Quantum One Project Team/Central Office.

Support options are organized by level to help guide users to the most appropriate resources. While there is no required sequence and support options may be used in any order, users are encouraged to begin with Level 1 (Self-Service) resources before progressing to Level 2 (Department Support) and Level 3 (Specialized Support) as needed.

To find your role’s learning journey in Percipio, click on your role below

I'm a... Training Topics Covered... Requirements

Department Finance Approver

Departmental employees with fiscal responsibility for
reviewing and approving funding for HR processes
  • Position Management
  • Recruiting
  • Reporting
 Required for System Access

Faculty

General Faculty Employees
  • Enter Time Worked (Hourly & Non-Exempt Only)
  • Request Absences (Leave)
  • Offboarding
  • Job Opportunities
  

Faculty Line Manager (Supervisor)

Departmental employee with at least 1 direct report

Complete tasks for direct reports:

  • Submit Time Cards on their behalf
  • Update their performance documents
  • Modify their assignment details
  • Approve Time Cards and absences
  

HR Representative

Departmental employee who completes
key HR administrative transactions
  • Positions
  • Job Requisitions
  • Onboarding/Offboarding Employees
  • Pay Actions
  • Assignment & FTE Changes
  • Reporting
 Required for System Access

Labor Distribution Administrator

Departmental employee who manages
employee labor schedules (formerly called funding profiles)
  • Labor Schedules (funding profiles)
  • Reporting

Required for System Access

Payroll Representative

Departmental employee who completes payroll activities 
  • View/Validate Payroll Data
  • Pay Actions
  • Salary Changes & Pay Adjustments
  • Reporting

Required for System Access

Staff

General Staff Employees
  • Enter Time Worked (Hourly & Non-Exempt Only)
  • Request Absences (Leave)
  • Offboarding
  • Job Opportunities

 

Staff Line Manager (Supervisor)

Departmental employee with at least 1 direct report

Complete tasks for direct reports:

  • Submit Time Cards on their behalf
  • Update their performance documents
  • Modify their assignment details
  • Approve Time Cards and absences

 

Recruitment Representative

Departmental staff who work in recruiting, staffing, and faculty hiring
  • Job Requisitions
  • Job Postings
  • Candidates (Screen/Interview)
  • Offer Letters
  • Reporting

Required for System Access
Quantum User Fair

Quantum HCM Project User Fair

The Quantum Human Capital Management (QHCM) project team held a user fair on Monday, November 11, 2024 in the Elm Ballrooms at the SMC Campus Center.

Read More

Quantum HCM Project Icon

Quantum HCM Project

To find out why our sponsors are so excited about the Quantum HCM Project, click here.

Quantum HCM (QHCM) is University of Maryland Baltimore’s (UMB) replacement for the current PeopleSoft eUMB on premise Human Resources Management System. Due to the many limitations of the PeopleSoft HRMS, UMB will replace the aging system with the modern technology of Oracle Cloud Human Capital Management (HCM) system that will meet UMB’s unique business needs.

This new system has the capability to manage the life cycle of an employee including the ability to administer wellness benefits, administer leave, offer professional development and training, and performance management with automation and Artificial Intelligence (AI) integration. Quantum HCM will integrate into a single platform that will bring the current Quantum Financials & Analytics and Planning & Budgeting systems used today into a single platform.

Learn more about Quantum HCM below:

 

Quantum HCM Project Strategic Benefits for UMB

Implementing Oracle’s HCM (human capital management) solution will provide an improved HR and Payroll system experience for everyone at UMB. The campus will benefit as the Quantum HCM project delivers an HR / Payroll system that is fully integrated with Quantum Financials, Quantum Analytics and Quantum Planning and Budgeting, giving UMB the flexibility to grow its systems as needed to accommodate a changing workforce and budgetary landscape. An HCM AI-powered chatbot will provide more efficient end-user issue resolution and the built-in guided learning will reduce in person training needs.

Leaders will gain access to analytical data about their employee population to aid in decision making.  Position management, just one of the new modules in the HCM suite, will give leaders the ability to track vacancies.

Employees will have increased access to their information such as salary, paychecks and organization structure within self-service. This will give them transparency and autonomy to make empowered decisions for an improved employee experience. Oracle HCM will give candidates and new hires a new streamlined recruitment through onboarding process so UMB can attract and hire faculty and staff more efficiently and provide a good employee experience from day one!

View PDF Version

Modern Technology

Oracle HCM is a robust, modern, integrated SaaS (cloud-based) human resources and payroll system that will provide ongoing improved access to innovative technology.  UMB will have the ability to adopt new functionality every quarter via Oracle’s application releases, leveraging Oracle's expansive development team to not only maintain and secure but also consistently enhance and improve the system. Bringing key HR and Payroll functions together with our Financial Accounting ones into a single enterprise solution will allow UMB to gain efficiency in processing and reporting.

Fusion Data Intelligence

For the first time ever, UMB will have summarized dashboards for HR information. HCM Analytics delivers 33 dashboards which cover key HR areas. Some examples of those dashboards include Turnover Analysis, Talent Acquisition, Workforce Composition and Heat Maps which can be leveraged by UMB’s leadership and management teams to identify patterns and trends.

Oracle Digital Assistance

Oracle Digital Assistant (ODA) is an AI-powered tool with support "skills" designed to make life easier and more convenient. It utilizes natural language processing and machine learning algorithms to provide task assistance to support Employee Self-Service, Manager Self-Service, Hiring Managers, and Employee Candidates queries.​ A chatbot will provide UMB specific system responses to guide users to information upon their request.

Oracle Guided Learning

On demand step-by-step guidance as campus users navigate and complete tasks with timely, in-context support to ensure the information they need to perform their tasks is easily available.  This will reduce UMB training needs and improve end-user experience.

Payroll

With Oracle HCM Labor and Fringe Costs Adjustments will be posted daily to the General Ledger and be visible the next day in Quantum Analytics. Currently campus users must wait for the next pay period to see the changes post in Analytics.

Encumbrances

Burden Encumbrances on Salary and Fringe will be provided within the application. This eliminates the need for campus users to do those calculations outside of the system.

Onboarding

Improved New Hire Experience through Onboarding Journeys, which are a collection of key tasks for new employees and UMB departments to complete. New hires will have step-by-step instructions for tasks linked directly to their new role at UMB. They will be able to view the status of those tasks and quickly scan for incomplete items that need their attention.

Recruiting and Onboarding

Oracle HCM will streamline the recruitment and onboarding process, helping UMB to attract, hire, and onboard top talent faster and more effectively. This helps reduce time-to-hire and improve the overall candidate experience.

Talent Management

With Oracle HCM, UMB managers will be able to create personalized development plans for employees, set goals, and regularly track performance. This can lead to improved employee productivity, engagement, and retention.

Position Management

Position Management in HR and Position based Budgeting integrated with Quantum Planning & Budgeting will provide the campus with data & tools to further enhance budget forecasting & planning. Oracle HCM will provide employees with self-service portals to manage their personal information, time-off requests, and performance reviews. This level of transparency and empowerment can boost employee satisfaction and retention.

Why is UMB changing to Quantum HCM?

 

Aging Technology

Application & Infrastructure: PeopleSoft and the on-premises server infrastructure is aging.

Functionality

Current PeopleSoft: Application functionality is limited. The last upgrade was in 2014 and before that in 2002-2003.

Advancement

Cloud Applications: We are looking into the present and the future! Companies, including Oracle, are no longer investing in or selling applications that run on-premises infrastructures.

Opportunities

Contemporary Services: Oracle Cloud will bring new opportunities for “people management” and for delivering contemporary new HR-related solutions and services to the entire UMB community.  

Quantum HCM In-Scope Modules

The HCM scope of work for Quantum HCM will focus on the design, development, and configuration across the following HR and Payroll functional areas.

Contact

Business Applications

220 Arch Street
Baltimore, MD 21201

Quantum@umaryland.edu

The University of Maryland, Baltimore is the founding campus of the University System of Maryland.

620 W. Lexington St., Baltimore, MD
21201 | 410-706-3100

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination.
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