Quantum Human Capital Management (QHCM)

Quantum Human Capital Management (QHCM) Project Timeline Extension

The QHCM Project timeline has been extended, which will directly affect the system’s go-live date. The new go-live date for Quantum One will be October 12, 2026.

Our goal is to empower every user to confidently navigate the new system, adapt to evolving business processes, and embrace their roles within Quantum One. The extension will allow for:

Deeper understanding of user roles and responsibilities
Additional time for users to engage in training
Users to adapt their business processes to the new system

Due to the timeline extension, the previously announced cutover deadlines are no longer valid. New cutover information can be found on The Cutover page. The existing training schedule will continue to expand as additional sessions are added leading up to the new go-live date, providing opportunities for the entire campus to complete their required training, attend refresher sessions, and experience live demonstrations. Training questions can be sent to quantum@umaryland.edu

We will continue to provide transparent, timely updates as we move forward.

Help & Support Options

Quantum HCM Support is available at three levels: Self-Service Tools, Department Support, and the Quantum One Project Team/Central Office.

Support options are organized by level to help guide users to the most appropriate resources. While there is no required sequence and support options may be used in any order, users are encouraged to begin with Level 1 (Self-Service) resources before progressing to Level 2 (Department Support) and Level 3 (Specialized Support) as needed.

Level 1: Self Service
Start with Self-Service Tools & Resources to find answers quickly.

Quantum One: In-application Tool
- Lexi (OGL): Quantum One In-System Process Guides
Additional Resources
- Percipio Learning Library:
  
  Videos
  
  Tutorials
  
  Quick Reference Guides
  
  Recorded Demonstrations
- QHCM Project Website
- FAQs
- Quantum One Glossary pdf
Level 2: Departmental
For additional assistance contact Department-Level Support options.
- Payroll Reps
- HR Reps
- Line Manager (Supervisor)
- QHCM Change Champions
- QHCM Subject Matter Experts
Level 3: Project Team
For specialized help contact Central Office /Quantum One Project Team.
- Help Desk: help@umaryland.edu
- Quantum Support Email: Quantum@umaryland.edu
- Quantum One Office Hours

Don’t Delay – Get Quantum One Trained Today!

The new HR and Payroll system, Quantum One, is coming to UMB on October 12th, 2026. All UMB faculty and staff will use the new system.

Employees should complete assigned training in Percipio’s “My Learning” section prior to October 12th, 2026.

For help navigating Percipio, check out the Welcome to Quantum One Go-Live Training video. Email Quantum@umaryland.edu for further assistance.

To find your role’s learning journey in Percipio, click on your role below

I'm a...	Training Topics Covered...	Requirements
Department Finance Approver Departmental employees with fiscal responsibility for reviewing and approving funding for HR processes	Position Management Recruiting Reporting	Required for System Access
Faculty General Faculty Employees	Enter Time Worked (Hourly & Non-Exempt Only) Request Absences (Leave) Offboarding Job Opportunities
Faculty Line Manager (Supervisor) Departmental employee with at least 1 direct report	Complete tasks for direct reports: Submit Time Cards on their behalf Update their performance documents Modify their assignment details Approve Time Cards and absences
HR Representative Departmental employee who completes key HR administrative transactions	Positions Job Requisitions Onboarding/Offboarding Employees Pay Actions Assignment & FTE Changes Reporting	Required for System Access
Labor Distribution Administrator Departmental employee who manages employee labor schedules (formerly called funding profiles)	Labor Schedules (funding profiles) Reporting	Required for System Access
Payroll Representative Departmental employee who completes payroll activities	View/Validate Payroll Data Pay Actions Salary Changes & Pay Adjustments Reporting	Required for System Access
Staff Gerneral Staff Employees	Enter Time Worked (Hourly & Non-Exempt Only) Request Absences (Leave) Offboarding Job Opportunities
Staff Line Manager (Supervisor) Departmental employee with at least 1 direct report	Complete tasks for direct reports: Submit Time Cards on their behalf Update their performance documents Modify their assignment details Approve Time Cards and absences
Recruitment Representative Departmental staff who work in recruiting, staffing, and faculty hiring	Job Requisitions Job Postings Candidates (Screen/Interview) Offer Letters Reporting	Required for System Access

Quantum HCM Project User Fair

The Quantum Human Capital Management (QHCM) project team held a user fair on Monday, November 11, 2024 in the Elm Ballrooms at the SMC Campus Center.

Quantum HCM Project User Fair

Quantum HCM Project

To find out why our sponsors are so excited about the Quantum HCM Project, click here.

Quantum HCM (QHCM) is University of Maryland Baltimore’s (UMB) replacement for the current PeopleSoft eUMB on premise Human Resources Management System. Due to the many limitations of the PeopleSoft HRMS, UMB will replace the aging system with the modern technology of Oracle Cloud Human Capital Management (HCM) system that will meet UMB’s unique business needs.

This new system has the capability to manage the life cycle of an employee including the ability to administer wellness benefits, administer leave, offer professional development and training, and performance management with automation and Artificial Intelligence (AI) integration. Quantum HCM will integrate into a single platform that will bring the current Quantum Financials & Analytics and Planning & Budgeting systems used today into a single platform.

Learn more about Quantum HCM below:

Implementing Oracle’s HCM (human capital management) solution will provide an improved HR and Payroll system experience for everyone at UMB. The campus will benefit as the Quantum HCM project delivers an HR / Payroll system that is fully integrated with Quantum Financials, Quantum Analytics and Quantum Planning and Budgeting, giving UMB the flexibility to grow its systems as needed to accommodate a changing workforce and budgetary landscape. An HCM AI-powered chatbot will provide more efficient end-user issue resolution and the built-in guided learning will reduce in person training needs.

Leaders will gain access to analytical data about their employee population to aid in decision making. Position management, just one of the new modules in the HCM suite, will give leaders the ability to track vacancies.

Employees will have increased access to their information such as salary, paychecks and organization structure within self-service. This will give them transparency and autonomy to make empowered decisions for an improved employee experience. Oracle HCM will give candidates and new hires a new streamlined recruitment through onboarding process so UMB can attract and hire faculty and staff more efficiently and provide a good employee experience from day one!

View PDF Version

Oracle HCM is a robust, modern, integrated SaaS (cloud-based) human resources and payroll system that will provide ongoing improved access to innovative technology. UMB will have the ability to adopt new functionality every quarter via Oracle’s application releases, leveraging Oracle's expansive development team to not only maintain and secure but also consistently enhance and improve the system. Bringing key HR and Payroll functions together with our Financial Accounting ones into a single enterprise solution will allow UMB to gain efficiency in processing and reporting.

For the first time ever, UMB will have summarized dashboards for HR information. HCM Analytics delivers 33 dashboards which cover key HR areas. Some examples of those dashboards include Turnover Analysis, Talent Acquisition, Workforce Composition and Heat Maps which can be leveraged by UMB’s leadership and management teams to identify patterns and trends.

Oracle Digital Assistant (ODA) is an AI-powered tool with support "skills" designed to make life easier and more convenient. It utilizes natural language processing and machine learning algorithms to provide task assistance to support Employee Self-Service, Manager Self-Service, Hiring Managers, and Employee Candidates queries. A chatbot will provide UMB specific system responses to guide users to information upon their request.

On demand step-by-step guidance as campus users navigate and complete tasks with timely, in-context support to ensure the information they need to perform their tasks is easily available. This will reduce UMB training needs and improve end-user experience.

With Oracle HCM Labor and Fringe Costs Adjustments will be posted daily to the General Ledger and be visible the next day in Quantum Analytics. Currently campus users must wait for the next pay period to see the changes post in Analytics.

Burden Encumbrances on Salary and Fringe will be provided within the application. This eliminates the need for campus users to do those calculations outside of the system.

Improved New Hire Experience through Onboarding Journeys, which are a collection of key tasks for new employees and UMB departments to complete. New hires will have step-by-step instructions for tasks linked directly to their new role at UMB. They will be able to view the status of those tasks and quickly scan for incomplete items that need their attention.

Oracle HCM will streamline the recruitment and onboarding process, helping UMB to attract, hire, and onboard top talent faster and more effectively. This helps reduce time-to-hire and improve the overall candidate experience.

With Oracle HCM, UMB managers will be able to create personalized development plans for employees, set goals, and regularly track performance. This can lead to improved employee productivity, engagement, and retention.

Position Management in HR and Position based Budgeting integrated with Quantum Planning & Budgeting will provide the campus with data & tools to further enhance budget forecasting & planning. Oracle HCM will provide employees with self-service portals to manage their personal information, time-off requests, and performance reviews. This level of transparency and empowerment can boost employee satisfaction and retention.

Why is UMB changing to Quantum HCM?

Aging Technology

Application & Infrastructure: PeopleSoft and the on-premises server infrastructure is aging.

Functionality

Current PeopleSoft: Application functionality is limited. The last upgrade was in 2014 and before that in 2002-2003.

Advancement

Cloud Applications: We are looking into the present and the future! Companies, including Oracle, are no longer investing in or selling applications that run on-premises infrastructures.

Opportunities

Contemporary Services: Oracle Cloud will bring new opportunities for “people management” and for delivering contemporary new HR-related solutions and services to the entire UMB community.

Quantum HCM In-Scope Modules

The HCM scope of work for Quantum HCM will focus on the design, development, and configuration across the following HR and Payroll functional areas.

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Quantum Human Capital Management (QHCM)