General Accounting FAQs

You can call 6-4569 or email generalaccounting@umaryland.edu with related questions.

You may call Parking and Commuter Services at 410-706-6033 to discuss errors in bills for using the parking garages on campus. 

Payment must be made to the collection agency at:

State Central Collection Unit
300 W. Preston St.
Baltimore, MD  21201

410-767-1220 
1-888-248-0345 
Ask.ccu@maryland.gov

For billing questions, you can call 410-706-4569 or email generalaccounting@umaryland.edu.

Call Ajibola Akintola at 6-6025.

You can view all of them by clicking on our accounts link.

The office of General Accounting is located at:

Department of Financial Services
Saratoga Street Garage and Offices
220 Arch St., Office Level 2
Room 02-125

The main reason is that it's University policy that each department performs a physical inventory of capital equipment every two years. The most important reason is that it is an effective means of managing your equipment needs.

UMB has adopted a two-year physical inventory cycle. This means that every UMB school and department is required to perform a physical inventory of capital equipment every two years.

Yes, a physical inventory can be performed at any time. Some departments request a physical inventory after significant administrative changes. If an unscheduled physical inventory is performed, the two-year cycle for your department begins after the new inventory. Contact the Capital Asset Accountant at 6-7762 for information on unscheduled or ad hoc physical inventories.

Each department is responsible for performing its own physical inventory.

If you have equipment in rooms that are not on the count sheets for your department, use the blank inventory count sheets, provided in your package, to record information on that equipment.

If the equipment item does not appear on the room-by-room or the tag sequence count sheet, record the appropriate information for the equipment item on the blank inventory count sheet or at the bottom of the room-by-room count sheet for the room in which you find the asset. You can call the Capital Asset Accountant at 6-6025 and ask to have any tag number traced to identify its custodian.

To maintain accurate inventory records, General Accounting should be notified whenever equipment is relocated, added, transferred, or disposed of.

In accordance with University policy, the Department of Procurement Services is responsible for reviewing and approving the disposal of excess property. To initiate the disposal process, please complete and submit the online disposal request form. The request will be routed to SSAS for review and then forwarded to General Accounting for final approval and asset record updates. See our Surplus Property webpage for more information.

Surplus Inventory Dashboard | Surplus Property SSAS Website

Equipment acquired on Restricted Funds may transfer with the principal investigator (PI) if authorization has been received to transfer their grants. Procedures for this are controlled by the Office of Research and Development. A listing of eligible equipment can be obtained by faxing a list of all the PI's restricted account numbers while at UMB to the Capital Asset Accountant at 6-6025.

Please send the approval from ORD, the department head, and the list on all property that is subsequently transferred to General Accounting.

No. These items are all IT supplies because each item can function independently and may be interchanged among multiple computer stations. However, if one of these components would normally sell at $1,000 (e.g. an upgraded monitor or a CPU with upgraded operating system software), that item is an NCA requiring an asset tag and should be recorded in the NCA account 3953.

No. These items are IT supplies because each item is under $1,000. This software is not considered necessary for the laptop to function. The software is considered an off-the-shelf type of software and a separate purchase item.

Yes. The operating system software is an integral part of a computer. This laptop meets the definition of an NCA and is further classified as a Designated NCA (DNCA).

Please review this flowchart found on the Financial Services website:
http://www.umaryland.edu/media/umb/af/fs/policies-and-procedures/FinalProcess.pdf

1. DNCAs must be entered into the Employee Equipment Acknowledgment Form (EEAF) System within 30 days from the date of purchase.
2. Assigned DNCAs require a fully executed EEAF within 30 days of assignment.

The EEAF System Manual is available on the Financial Services website under the Policies and Procedures section. 

All custodians with access to the user’s department will receive an email after a user accepts or rejects equipment. In addition, custodians can run the Unacknowledged Report in the Reports Menu to determine if there are any outstanding acceptance forms awaiting acknowledgment.

Custodians and Report Viewers can view information.

Custodians can:

• View Equipment List
• View Equipment Report
• Run Reports – Reports are available in the Reports menu section and can be downloaded to PDF or Excel. Reports include equipment status reports, unsigned acknowledgments, and equipment transfers.

Report Viewers can:

• View the Equipment Report in the Department Report menu section.