Faculty and Staff International Travel Information
Steps for International Travel for Faculty & Staff
Risk Rating: Please note Concur uses security risk ratings as provided by Riskline, an additional resource that provides information about the destination country. However, UMB will continue to use International SOS’s travel security risk ratings while assessing travel to high or extreme-risk travel security destinations. To check the ISOS risk rating, please consult the ISOS step-by-step guide.
Step 1: Take Personal Safety and Security training
We highly recommend you take International SOS's online safety and security courses. Information on how to access these trainings can be found here. We strongly recommend Introduction to Membership (16 minutes) and Travel Risk Awareness (25 minutes) for all UMB travelers.
Step 2: Check if you are traveling to a high-risk destination
Are your destinations rated High or Extreme Travel Risk by International SOS? Click here for a step-by-step guide on how to check using the UMB portal on the International SOS website. You'll need the answer in order to complete the form in Step 3.
Step 3: Sign the International Traveler Attestation Form
Complete and sign the Faculty/Staff version of the International Traveler Attestation Form with Risk Acknowledgment in DocuSign. Once signed, you will receive an email with the completed form to attach to the travel request in Concur or to send to your traveler administrator. If you indicate a high-risk destination, your form will be routed to International Operations for approval.
Step 4: Request Travel Authorization
Enter your travel request in the UMB's Concur Travel System. As part of the request and approval process, upload the International Traveler Attestation Form. Prior authorization is required for all international travel. Take a screenshot of your travel approval for providing to the travel agency.
Step 5: Book your travel with a UMB-approved travel agency
Book your travel using UMB's travel agency, unless an exception has been granted in writing. (See below for more about an exception.) The travel agency will notify International SOS of your itinerary; if booking outside of UMB's travel agency you must forward your itinerary to International SOS or manually enter it via International SOS's portal or the Assistance app. More information can be found here.
Step 6: Get the International SOS resources you need
Be sure to download the International SOS app for mobile-phone access to their services while traveling, and print a copy of the International SOS membership card to carry with you. See also Travel Safety & Security and International SOS.
Changes to your itinerary?
Go back to Step 2: Get prior approval if you are traveling to a high-risk destination.
Back home? Submit for reimbursement.
Once you return from your travels, promptly submit for reimbursement of your travel expenses.
ANY QUESTIONS OR CONCERNS ABOUT YOUR UPCOMING TRIP?
Before departure, contact the Global Hub or check the International Safety & Security team’s availability to directly request a pre-departure security briefing. It is a great opportunity to ask questions about your destination country and learn more about how UMB can support your while traveling.