Subaward Quiz
Test your knowledge! Find the answer key at the bottom to see how you did.
1. Who has primary responsibility for monitoring a subrecipient’s progress and approving expenditures on invoices?
A. Accounts Payable (they own the stamp, not the science)
B. The department chair (big office = subaward monitor)
C. The Principal Investigator (PI)
D. Whoever says “per my last email” the most convincingly
2. Effective 06/01/2026, for NIH grants, when is sponsor prior approval required to issue a subaward that was not originally part of the proposal?
A. Always—NIH loves more emails
B. Only for foreign subrecipients
C. Only for domestic (U.S.) subrecipients
D. Never—just YOLO it (please don’t)
3. Before UMB issues a subaward under a federally funded project, your collaborator must have which identifier?
A. DUNS number (nostalgic, but retired)
B. Employer Identification Number (EIN)
C. ORCID iD (great for authors, not subawards)
D. Unique Entity ID (UEI)
4. When can you initiate a Subaward Request for an outgoing subaward at UMB?
A. As soon as someone says, “We should totally collaborate.”
B. After the award is set up in Kuali Research and you have the KR Award ID.
C. Once the department chair gives a thumbs‑up emoji.
D. Right after ordering celebratory cupcakes.
5. Before the Principal Investigator (PI) approves a subrecipient invoice, what’s the smart review step?
A. Make sure it’s under your monthly purchasing card limit.
B. Ensure the invoice is itemized and the reported percent effort reasonably matches the approved budget and progress.
C. Approve it now; read it later (it’s fine).
D. Convert all costs to the office snack‑drawer currency (chips).
6. You have concerns about a foreign subrecipient’s ability to manage funds under sponsor rules. What payment structure might be used?
A. Pay 100% up front—trust fall!
B. Gift cards for milestones (redeemable at the campus café).
C. Reimburse only travel; ignore everything else.
D. Milestone‑based (fixed‑price) payments—note that federal agency approval is usually required under federal awards.
Subaward Quiz — Answer Key
1) C. The Principal Investigator (PI) — PIs monitor subrecipients and approve expenditures for work performed during the stated period.
2) A. Always — Effective 06/01/2026, for NIH grants, prior approval is required for foreign and domestic subrecipients.
3) D. Unique Entity ID (UEI) — Required for subrecipients under federally funded awards (domestic and international).
4) B. After the award is set up in Kuali Research and you have the KR Award ID. — Initiate the Subaward Request once the Kuali Research Award record exists and you have the KR Award ID.
5) B. Ensure the invoice is itemized and the reported percent effort reasonably matches the approved budget and progress. — Confirm itemization (including percent effort) and alignment with progress before PI approval.
6) D. Milestone-based (fixed-price) payments—federal approval usually required under federal awards. — Consider when there are concerns about fund management; typically requires federal approval under federal awards.