Submit Requests

Sunapsis is the platform that the Office of International Services uses to manage the international student and scholar population at UMB.

Features:

• Electronic submission for all visa sponsorship requests
• Transparent tracking of requests
• Automated email reminders regarding visa status validity end dates
• Correspondence attached to each student or scholar's file
• Select data fed in from HRMS and Directory

Sunapsis Users must have a UMID and password in order to utilize the system.

Steps to Gain Access

1. Take the Sunapsis Department User Training and pass the quiz with a score of at least 80%.
   
   -->If you are a UMB employee or have access to HRMS, you can access the training through the UMB Learning Hub. Instructions below.
   
   -->If you are an employee of FPI or UMMC, you can find the Sunapsis training in the UMMSU. Instructions below.
   
   
2. Send a copy of your completion certificate to OIS-info@umaryland.edu.
   
   
3. Request access to Sunapsis by going to the Sunapsis website, logging in with your UMID and password, and completing the "Departmental Access Request Form".
   
   
4. Wait for the e-mail confirming your access from the Office of International Services (allow up to 2 business days).
   
   

How to Enroll in the Online Training

UMB eLearning Instructions (UMB Employees)

1. Navigate to the UMB e-Learning Site and login with your UMID and password.

2. Once logged in, type "Sunapsis" in the search bar at the top of the eLearning site.

3. Select the Course "Sunapsis Department User Training."

4. The course will pop-up in a new window (make sure pop-ups are enabled in your web browser).

5. Complete the course and send us a screen shot of your completion certificate. Instructions for locating your certificate in Percipio.

UMMSU Instructions (FPI and UMMC Employees)

1. Go to https://umms.csod.com/client/umms/default.aspx.

2. Search the catalog for "Sunapsis" and then register for the training.

Before starting a request, check whether the scholar or employee is currently at UMB or has ever been at UMB. If they have, they should already have a Sunapsis record. 

• The University ID in Sunapsis is a unique identifier. You can find current J‑1 and H‑1B employees in your department under My Department's Employees and Scholars in Sunapsis.  
  • If your department has unpaid appointees, contact OIS to request their Sunapsis/university ID. You will need this ID and the person's date of birth to start a request.
• If the person is new to UMB, review the instructions to Add a New Person in Sunapsis.
• Carefully select the appropriate request type. Review the Overview of Visa Categories
• Review the timeline guidance:
  • H-1B Start Date and Request Submission Timeline
  • J-1 Start Date and Request Submission Timeline

The J‑1 Student Intern category allows undergraduate students from abroad to come to the U.S. for an internship that fulfills an educational objective for their current degree program.

The request in Sunapsis consists of three forms:

J-1 Student Intern Information

This form needs to be completed by the student. Visit the form, then select "GIVE THE CLIENT ACCESS TO COMPLETE THIS SECTION," enter the student's email address, and submit. An automated email will be sent to them with instructions for completing the form.

J-1 Student Intern Department Request

This form collects basic information about the department hosting the student. You will need to upload:

• Copy of Offer or Invitation letter (SOM, approved appointment required for stays over two months)
• If Student Intern will be on UMB payroll - Deemed Export Control Form
• If Student Intern will NOT be on UMB payroll - Visiting Scientist Agreement

J-1 Student Intern Training Plan

• Do NOT create a new Sunapsis record if the person has EVER: 
  • Worked at UMB 
  • Studied at UMB 
  • Been a visiting scholar at UMB 
    (Check their CV for any past UMB affiliation.) 
• If the individual has any prior UMB affiliation, email ois-info@umaryland.edu to request their existing Sunapsis ID. 
• Only add a new person to Sunapsis if you have confirmed they have never worked, studied, or conducted research at UMB. 

Process 

1. Log into Sunapsis. 
2. Select Add New Person from the list of tasks. 
3. Complete the required fields on the form: 
   • Last Name 
   • First Name 
   • Date of Birth 
   • Gender 
   • Email Address 
   • Campus -- Select UMB 
   • Do you have an institutional university ID for this new profile? -- Select No 
   • Do you have a network ID for this new profile? -- Select No 
4. The next screen will display the name, university ID, and date of birth and provide a list of requests for you to initiate. Please select the request type carefully.