J-1 Sponsorship

This information is intended for sponsoring departments at the University of Maryland, Baltimore (UMB) that are interested in inviting or currently working with J-1 exchange visitors.

The UMB Exchange Visitor Program allows for nonclinical instruction, research, and educational exchange. As a J-1 EV Program sponsor, UMB is obligated to comply with U.S. Department of State procedures and regulations. The J-1 program is divided into categories that correspond to the purpose of the visit and the proposed activities. J-1 sponsorship cannot be used for individuals in staff or tenured faculty positions at UMB.

J-1 categories and eligibility

Any J-1 Short-Term Scholar, Research Scholar, and Professor who will NOT be on UMB payroll must complete the Visiting Scientist/Scholar Agreement and submit it to the Office of Research and Development (ORD) for approval. No staff titles are eligible for J-1 sponsorship. Departments should consult their dean’s office for an outline of UMB appointments and corresponding titles. UMB is approved to sponsor the following categories:

  • J-1 Professor and Research Scholar

    The J-1 Research Scholar and Professor categories are intended for qualified international professors and researchers to come to UMB for temporary, non-tenure-track appointments. This category is only utilized for Faculty and Fellow appointments. UMB sponsors instructors and researchers who have obtained the equivalent of a U.S. bachelor’s degree or higher. UMB does not have authorization to sponsor EVs who will be involved in direct patient care. Clinical fellowships and residency programs are not within UMB’s scope of J-1 EV sponsorship.

    J-1s sponsored by UMB may NOT engage in ANY patient contact.

    Departments wishing to bring undergraduate students to the University of Maryland, Baltimore to engage in research-related activities should consult the Student Intern category.

    All J-1 Research Scholars admitted to the United States are automatically subject to the "24-month bar" on repeat Research Scholar participation.

  • J-1 Short-term Scholar

    The J-1 Short-Term Scholar (STS) category is intended for qualified international professors and researchers to come to UMB for temporary, non-tenure-track appointments lasting no longer than six months. The objectives of the Short-Term Scholar category are similar to those of the Professor/Research Scholar categories; however, sponsorship in the Short-Term Scholar category cannot be extended beyond six months.

    This category is only utilized for Faculty and Fellow appointments.

    The "12-month" and "24-month" bars do NOT apply to the Short-Term Scholar category.

  • J-1 Student Intern

    Participation in the Student Intern category is available only to international students currently enrolled and pursuing a degree at a postsecondary academic institution outside the United States. The U.S. internship must "fulfill the educational objectives for his/her current degree program at his/her home institution."

    Student Interns may participate in a student internship program for up to 12 months for each international degree/major. As the J-1 Research Scholar and Short-Term Scholar categories are unavailable for any international who has not yet earned a bachelor’s degree, the J-1 Student Intern category would be most appropriate for visiting undergraduate students.

    See the J-1 Student Intern Request in Sunapsis. Become a Sunapsis User.

  • J-1 Student

    J-1 students must be fully admitted to the University of Maryland, Baltimore through the appropriate admissions office to pursue degree-seeking or nondegree-seeking study.

    For more information, see J-1 Students.

    In addition to being fully admitted, they must meet one of the following criteria:

    1. They are coming pursuant to an exchange agreement that the University of Maryland, Baltimore (or a school of UMB) has signed with a foreign institution of higher education, OR
    2. Their studies are primarily funded from the U.S. government, their home country government, an international organization, a bi-national commission of the United States and a foreign country, or the University of Maryland, Baltimore.

 

Initial J-1 request process

Need help selecting a start date? Review this resource to figure out by when our office needs to receive a request in order for a scholar to arrive by the start date. J-1 Start Date and Request Submission Timeline

Requests

There are two request types in Sunapsis. One for J-1 Scholars and another for J-1 Student Interns. See categories and eligibility, above, to determine which request type fits. See Using Sunapsis for detailed instructions on submitting either request.

Once a full request is submitted in Sunapsis, allow up to 10 business days for processing.

Financial Requirements

Before the OIS can issue the J visa documents, DS-2019s, we must see sufficient funding to cover the J-1 and any accompanying J-2 dependents. Dependents are classified as a spouse and/or children under the age of 21.

Funding required to qualify for J-1 sponsorship:

  • Minimum of $33,300 per year of J-1 sponsorship
  • Minimum of $11,220 for accompanying spouse
  • Minimum of $7,200 for each accompanying child

English Language Proficiency Requirement

The Department of State requires that all incoming scholars possess "sufficient proficiency in the English language, as determined by an objective measurement of English language proficiency, successfully to participate in his or her program and to function on a day-to-day basis."

Scholars can demonstrate English proficiency in several ways.

  • Being a citizen of a country or earning a degree where the official language is English (Review the list: J-1: Exemptions from English Language Proficiency Test or Interview)
  • Taking a recognized English language test and achieving the noted minimum score; test results may not be more than two years old at the time of submission of the J-1 request.
    • TOEFL (minimum 80 on the internet based test, 550 on the paper based test)
    • IELTS (minimum 7.0 total bandwidth score)
  • Being interviewed by the UMB inviting department and completing the English Proficiency Interview Form; the interview must be conducted by someone who has been trained by our office. Contact the OIS for access to the training.

Arrival procedures

Check in with the OIS
All new J-1s at UMB must follow the Sunapsis check-in procedures when they arrive in the U.S.; scholars will receive an email with instructions. If the J-1 fails to check in with the OIS, they risk automatic inactivation of the J-1 SEVIS record.

J-1 Orientation
The OIS offers J-1 orientation monthly to new scholars at UMB. This orientation program assists new J-1 scholars in acclimating to the University, Baltimore, and the United States. Topics covered include applicable immigration regulations, office and University services, concepts of cross-cultural communication, housing information, and community resources. The goal of this program is to provide opportunities for new J-1 scholars to meet each other and the OIS staff members and to give them information they need to settle and be productive in their activities at the University.

J-1s can register to attend orientation through the Elm Calendar. This also is a great resource to review the other programs offered by the OIS and other offices on the UMB campus.

Notification of Delay
If a J-1 will be unable to arrive to UMB by the start date on the DS-2019, please contact the Office of International Services as soon as possible. By notifying the OIS of the expected delay in arrival, we can amend the incoming J-1's start date to ensure the SEVIS record will remain in good standing.

J-1s Not Employed by UMB
If a J-1 scholar is joining your department but will not be employed by UMB, you will need to complete the affiliate process for the individual to get a One Card on campus. The OIS is not responsible for completing this process.

Submitting J-1 Scholar requests

Some of the J-1 Scholar Request e-forms will require you to complete and upload PDF forms. Please see below to learn about the uploads for each e-form.

Resources

Initial Requests

Use this e-form group for individuals coming from overseas as well as those transferring their J-1 scholar status to UMB.

J-1 Applicant Information

This form is straightforward from the department perspective. You'll need to go into it, click on "GIVE THE CLIENT ACCESS TO COMPLETE THIS SECTION" and then put in the email address of the scholar.

This e-form contains a link to the J-1 Applicant Document Checklist for Sunapsis which may help the applicant in preparing to complete this e-form. 

You will get a confirmation email when the applicant has submitted their form.

J-1 Program Information

Required Uploads:

  • Approved appointment letter
  • Dental School only - letter from Dr. George approving the request
  • If scholar will be a UMB employee - the Deemed Export Control form signed by Janet Simons in the Office of Research and Development is required
  • If scholar will not be a UMB employee - the Visiting Scientist Agreement signed by Janet Simons in the Office of Research and Development is required
  • If your department assesses fees to the scholar - the completed Participation Fees Chart is required

J-1 English Language Proficiency

The J-1 Applicant Information e-form will collect information from the scholar about what documentation they may have or exemptions that apply to them related to English language proficiency. If the scholar is not exempt from the requirement and cannot independently document proficiency, they will indicate on their e-form their request for a English proficiency interview.

If they need to be interviewed, the interviewer must be trained by OIS, and then should complete the interview and fill the English Proficiency Interview Form.

Departmental J-1 Compliance Certification

This form is straightforward. You will put in the supervisor's contact information, and then login instructions will be emailed to the supervisor. The supervisor will need to certify their understanding of how they help UMB comply with J-1 regulations.

You will receive an email when the supervisor has submitted the form.

Extension/Amendments

Use this e-form group to extend a current J-1 in your department, or submit changes to their program (i.e. site of activity, change in title, change in funding, etc.)

J-1 Scholar Extension/Amendment - Send to J-1 Scholar

As this form indicates, this e-form needs to be routed to the scholar. You'll need to go into it, click on "GIVE THE CLIENT ACCESS TO COMPLETE THIS SECTION" and then put in the email address of the scholar.

If the scholar needs to demonstrating funding or additional funding to support themselves during the extension period, they will upload it here.

You will receive an email when the scholar has submitted the form.

J-1 Scholar Extension/Amendment Departmental Request

Required Uploads:

  • Appointment renewal letter
  • Dental School only - letter from Dr. George approving the request
  • If scholar is a UMB employee - the Deemed Export Control form signed by Janet Simons in the Office of Research and Development is required
  • If scholar is not a UMB employee - the Visiting Scientist Agreement Extension signed by Janet Simons in the Office of Research and Development is required

Submitting J-1 Student Intern requests

The J-1 Student Intern category is used to allow students from overseas who have not yet earned a bachelor's degree to come to the United States and participate in an internship that fulfills an educational objective for their current degree program.

Resources

 

J-1 Student Intern Information

This form is straightforward from the department perspective. Simply visit the form, and then click on "GIVE THE CLIENT ACCESS TO COMPLETE THIS SECTION". From there, you'll enter the student's email address, which generates an email to them with instructions for completing the e-form.

J-1 Student Intern Department Request

Required Uploads

J-1 English Language Proficiency

The J-1 Student Intern Information e-form will collect information from the Student Intern about what documentation they may have or exemptions that apply to them related to English language proficiency. If the student is not exempt from the requirement and cannot independently document proficiency, they will indicate on their e-form their request for a English proficiency interview.

If they need to be interviewed, the interviewer must be trained by OIS and then should complete the interview and fill the English Proficiency Interview Form.

J-1 Student Intern Training Plan

A training plan must be created for J-1 Student Interns. On this e-form, the Department Contact enters the name and email of the Supervisor, and the Supervisor will then get an email prompting them to complete the Training Plan form. We provide the J-1 Student Intern Training Plan Drafting Tool to assist them in drafting their responses, as the form will only allow them to submit their answers, instead of save and come back.