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This information is intended for sponsoring departments at the University of Maryland, Baltimore (UMB) that are interested in inviting or currently working with J-1 exchange visitors.
The UMB Exchange Visitor Program allows for nonclinical instruction, research, and educational exchange. As a J-1 EV Program sponsor, UMB is obligated to comply with U.S. Department of State procedures and regulations. The J-1 program is divided into categories that correspond to the purpose of the visit and the proposed activities. J-1 sponsorship cannot be used for internationals in staff or tenured faculty positions at UMB.
Any J-1 Short-Term Scholar, Research Scholar, and Professor who will NOT be on UMB payroll must complete the Visiting Scientist/Scholar Agreement and submit it to the Office of Research and Development (ORD) for approval. No staff titles are eligible for J-1 sponsorship. Departments should consult their dean’s office for an outline of UMB appointments and corresponding titles. UMB is approved to sponsor the following categories:
- J-1 Professor and Research Scholar
The J-1 Research Scholar and Professor categories are intended for qualified international professors and researchers to come to UMB for temporary, non-tenure-track appointments. This category is only utilized for Faculty and Fellow appointments. UMB sponsors instructors and researchers who have obtained the equivalent of a U.S. bachelor’s degree or higher. UMB does not have authorization to sponsor EVs who will be involved in direct patient care. Clinical fellowships and residency programs are not within UM’s scope of J-1 EV sponsorship.
J-1s sponsored by UMB may NOT engage in ANY patient contact.
Departments wishing to bring undergraduate students to the University of Maryland, Baltimore to engage in research-related activities should consult the Student Intern category.
All J-1 Research Scholars admitted to the United States are automatically subject to the "24-month bar" on repeat Research Scholar participation.
- J-1 Short-term Scholar
The J-1 Short-Term Scholar (STS) category is intended for qualified international professors and researchers to come to UMB for temporary, non-tenure-track appointments lasting no longer than six months. The objectives of the Short-Term Scholar category are similar to those of the Professor/Research Scholar categories; however, sponsorship in the Short-Term Scholar category cannot be extended beyond six months.
This category is only utilized for Faculty and Fellow appointments.
The "12-month" and "24-month" bars do NOT apply to the Short-Term Scholar category.
- J-1 Student Intern
Participation in the Student Intern category is available only to international students currently enrolled and pursuing a degree at a postsecondary academic institution outside the United States. The U.S. internship must "fulfill the educational objectives for his/her current degree program at his/her home institution."
Student Interns may participate in a student internship program for up to 12 months for each international degree/major. As the J-1 Research Scholar and Short-Term Scholar categories are unavailable for any international who has not yet earned a bachelor’s degree, the J-1 Student Intern category would be most appropriate for visiting undergraduate students.
To qualify for the sponsorship using the Student Intern category, the OIS requires a number of supporting documents. For a specific list, please visit our J-1 Intern Request Form.
- J-1 Student
J-1 students must be fully admitted to the University of Maryland, Baltimore through the appropriate admissions office to pursue degree-seeking or nondegree-seeking study.
For more information, see J-1 Students.
In addition to being fully admitted, they must meet one of the following criteria:
1. They are coming pursuant to an exchange agreement that the University of Maryland, Baltimore (or a school of UMB) has signed with a foreign institution of higher education, OR
2. Their studies are primarily funded from the U.S. government, their home country government, an international organization, a bi-national commission of the United States and a foreign country, or the University of Maryland, Baltimore.
Review the J-1 Request Instructions and Guidance before beginning the J-1 request forms. If you will sponsor a visiting student who is currently pursuing a bachelor's degree, the J-1 Student Intern Request Form should be completed instead.
Need help selecting a start date? Review this resource to figure out by when our office needs to receive a request in order for a scholar to arrive by the start date. J-1 Start Date and Request Submission Timeline
There are two request packets that need to be filled out for each incoming J-1.
- The department must determine if the incoming J-1 will be paid by UMB or be bringing financing from other sources, and select the appropriate request form to be completed by the department:
- The department must send the J-1 Scholar Request Form - Completed by the Incoming Scholar to the incoming J-1 and have the individual fill out the form and send the supporting documentation.
The OIS must receive all items listed on the checklist on the first page of the request forms to begin processing. After receiving the completed applications, we will issue new DS-2019s for the incoming J-1, and any dependents, within 10 business days.
Before the OIS can issue the J visa documents, DS-2019s, we must see sufficient funding to cover the J-1 and any accompanying J-2 dependents. Dependents are classified as a spouse and/or children under the age of 21.
Funding required to qualify for J-1 sponsorship:
- Minimum of $27,600 per year of J-1 sponsorship
- Minimum of $7,200 for accompanying spouse
- Minimum of $6,600 for each accompanying child
English Language Proficiency Requirement
The Department of State requires that all incoming scholars posses "sufficient proficiency in the English language, as determined by an objective measurement of English language proficiency, successfully to participate in his or her program and to function on a day-to-day basis."
The Office of International Services has developed procedures on how this will be determined, information on which can be found in the J-1 Department Request Forms.
One of the methods for determining English language proficiency is through a documented interview. If you wish to use this method, you must first be trained by our office on how to conduct the interview. Contact Gina Dreyer for access to the online training.
Check in with the OIS
All new J-1s at UMB must follow the Sunapsis check-in procedures when they arrive in the U.S.; scholars will receive an email with instructions. If the J-1 fails to check in with the OIS, they risk automatic inactivation of the J-1 SEVIS record.
The OIS offers J-1 orientation monthly to new scholars at UMB. This orientation program assists new J-1 scholars in acclimating to the University, Baltimore, and the United States. Topics covered include applicable immigration regulations, office and University services, concepts of cross-cultural communication, housing information, and community resources. The goal of this program is to provide opportunities for new J-1 scholars to meet each other and the OIS staff members and to give them information they need to settle and be productive in their activities at the University.
J-1s can register to attend orientation through the Elm Calendar. This also is a great resource to review the other programs offered by the OIS and other offices on the UMB campus.
Notification of Delay
If a J-1 will be unable to arrive to UMB by the start date on the DS-2019, please contact the Office of International Services as soon as possible. By notifying the OIS of the expected delay in arrival, we can amend the incoming J-1's start date to ensure the SEVIS record will remain in good standing.
J-1s Not Employed by UMB
If a J-1 scholar is joining your department but will not be employed by UMB, you will need to complete the affiliate process for the individual to get a One Card on campus. The OIS is not responsible for completing this process.