Employee Reimbursements

UMB employee reimbursements for certain business-related expenses are processed in the Concur System. Employee reimbursements are included in the employee’s paycheck. For information on travel, please visit the travel page. Refer to the Employee Reimbursement Schedule for paydates. 

Note:  Equipment, supplies, and materials that are reimbursed with UMB funds are the property of UMB.   Equipment, supplies, and materials for use at a site other than a UMB location must be purchased using standard purchasing methods and shipped to UMB.  Individuals can make arrangements with their departments to pick up items at UMB or to have items shipped from UMB.  There may be cause, under extraordinary circumstances, when an employee may need to purchase items using personal funds.  Items purchased directly by an employee should be reasonable and necessary to complete UMB business.  Reimbursements for items that are for personal preference, extravagant, or excessive with respect to similar items purchased through standard State procurement methods, may be denied or required to be repaid to UMB. 

Concur Object Codes: 

If the appropriate Object is not available in Concur, the reimbursement must be submitted via a NONPO State invoice in Quantum.