Preaward Sponsor Requests

Postsubmission and Preaward Sponsor Requests

Postsubmission and preaward requests from a sponsor for certifications, budget documentation, and other administrative or contractual information should be directed to your SPA team that will work with the PI and administrator to coordinate the response to the sponsor. SPA will review information and documentation provided by the administrator and PI for completeness and for consistency with the sponsor's request and with UMB policies and procedures. SPA will provide the authorized institutional official's approval and will forward the information to the sponsor.

NIH Grant Application postsubmission and preaward requests

The NIH limits what materials may be submitted after submission of the grant application but before initial peer review.

NOT-OD-17-066: This notice updates and replaces the NIH, AHRQ, and NIOSH policy for postsubmission materials for applications submitted for due dates on or after Sept. 25, 2017.

The NIH routinely requests information on a Just-In-Time (JIT) basis, such as other support data, certification of Institutional Review Board (IRB) approval, certification of Institutional Animal Care and Use Committee (IACUC) approval, and human subjects training certification for all key personnel. JIT information must be submitted to NIH for review and evaluation before NIH will issue a Notice of Award. This information is submitted via the Just-In-Time function within the eRA Commons.

NIH NOT-OD-12-101: Notice of Requirement for Electronic Submission of Just-in-Time Information and Related Business Process Changes Beginning April 20, 2012

NIH NOT-OD-10-120: Revised Policy on Applicant Institution Responsibilities for Ensuring Just-in-Time Submissions are Accurate and Current Up to the Time of Award

eRA Commons Just-in-Time description