New Employees

Attention New Hires

Please see below three (3) Required Forms that must be completed within the first week of hire.  These forms must be TYPED, handwritten forms will be rejected by the State of Maryland, Central Payroll Bureau (CPB).  The required forms and their instructions and fact sheet can be found at the Office Of The Controller- Payroll Services Website.  Please read the instructions carefully to avoid any mistakes.   

  1. Federal W4- Employee’s Withholding Certificate   https://www.umaryland.edu/controller/payroll/employees-withholding-certificate-federal--state/ 
  2. State Employee Withholding Exemption Certificate https://www.umaryland.edu/controller/payroll/employees-withholding-certificate-federal--state/  
  3. Payroll Direct Deposit Authorization  https://www.umaryland.edu/media/umb/af/fs/payroll/forms/Direct_Deposit_Form.pdf 

Please note: 

  • These forms must be legible and clear (Original) 
  • Each form must be completed in its entirety and printed on a standard letter size page 
  • You should keep a copy of every form submitted 
  • The forms should be submitted within the first week of hire 
  • Please be advised that you will be taxed at the highest tax rates until CPB has received your completed Federal W4 and State Employee Withholding Exemption Certificate forms.  Tax refund cannot be requested.  These 2 forms also provide your official address to CPB.  This is where your first check and W2 Form will be mailed. 
  • Please be advised that direct deposit may take up to three (3) pay periods to process. 

After the forms are completed, they need to be printed, signed, and dated in Black ink.  Please bring them with you to the onboarding session and submit them to the Onboarding Team.  They will forward your completed payroll forms to the UMB Central Payroll department for mailing. 

If you did not submit these forms during Onboarding, please contact your department payroll rep to submit these forms. The payroll representative will forward your completed payroll forms to the UMB Central Payroll department for mailing. 

If you are a foreign national (not US citizen and not a US Permanent Resident), you are required to complete a Glacier record.  The required Federal W4 and State Employee Withholding Exemption Certificate forms will need to be included in the Glacier packet.  The Glacier packet should be submitted to your department payroll representative. 

For questions and assistance on the information above, please contact the payroll rep in your department: Payroll Reps by Department

Congratulations on your new position and welcome to the University of Maryland, Baltimore. As a new employee, you are now a member of our diverse community of renowned faculty, housed in state-of-the-art research facilities, supporting exceptional students, and inspiring staff. We are pleased that you have chosen to be a part of UMB and look forward to your contributions to our success!

This section of our website will help you navigate the onboarding process. Please contact us at Human Resource Services if you need help.

For more information about our commitment to equal employment opportunity, please click here.

Select the appropriate link below based on your employment category. Your Offer Letter indicates your employment category.

Faculty and Staff

New regular faculty and staff employees must plan to attend New Employee Orientation. Please follow this link to find instructions on what you will need to do before your first day of work and what you will need to bring with you to New Employee Orientation.

Exempt and Non-Exempt Contingent Category II

New regular faculty and staff employees must plan to attend New Employee Orientation. Please follow this link to find instructions on what you will need to do before your first day of work and what you will need to bring with you to New Employee Orientation.

Contractual Faculty and Staff

Please follow this link to determine what you will need to bring to your first day of work.

 

Onboarding plans and intake plans during inclement weather or an emergency

In the event of inclement weather or an emergency, the following applies:

  • If the campus opens at 9 a.m., please arrive at 9 a.m.
  • If the campus has a 2-hour delayed start, please arrive at 10 a.m.
  • If the campus is closed or opens at 11 a.m. or later, onboarding will take place on the next business day.

For more information about inclement weather and emergency closure announcements, please visit http://www.umaryland.edu/alerts/ or call 410-706-8622.