SPS Workday

The State of Maryland’s Statewide Personnel System (SPS) Workday is a cloud-based platform that UMB now uses to manage health benefits enrollment and elections for its faculty and staff.

SPS Workday can be accessed here. All UMB employees will log in using the same IDs provided by the State’s Payroll Online Service Center (POSC). The SPS Username starts with a “W.”

If you don’t have or remember your SPS Username, log in to POSC

Once you’re in POSC, click “View SPS Employee ID.” Make note of your SPS Employee ID. For your initial SPS password, see below under the Quick Guide for instruction.

Access SPS Workday


Username: your W# (available online from POSC )

Quick Guide

Where can I find my SPS Employee ID (W#)?

Log in with your SPS Employee ID that starts with a “W”. Your SPS Employee ID is available to you in the following locations:

  • POSC: If you don’t have or remember your SPS Employee ID, log in to POSC. Once in POSC, click “View SPS Employee ID.” If you need to reset your password, click here.
  • MyUMB: Log in to MyUMB and click the "Employee Self Service" tab. Select "My Personal Information." Your W# will be listed at the bottom of the page under "Employee Information" (it will be labeled "Benefits Workday #").

How do I set up my initial password?

Once you have your SPS Employee ID, log in here and follow the initial password guide below.

Please use the following password formation to make up your initial password:
Enter: Capital first letter of first name: John
Enter: Lower case first letter of last name: smith
Enter: 4 digit birth year: DOB 09/09/1980
Enter: Last 4 digit of social security number: xxx-xx-4321
Enter: ‘$‘ special character by using the shift key and selecting number 4 above the letter ‘E’ on the keyboard.
For example: Your password would be Js19804321$

What do I do when I log in for the first time?

Once you have your SPS Employee ID and temporary password, click here to log in.

You will be prompted to create a new password using the following guidelines:

  • Your new password must not be the same as your current password or user name.
  • Your password must be a minimum of 8 characters in length.

The following character types must be represented in your password:

  • English alphabetic characters, including at least one uppercase character and at least one lowercase character.
  • Arabic numerals (0 to 9).
  • Special characters, including any of the following: !”#$%&'()*+,-./:;=>?@[\]^_`{|}~.
  • The password must not have been used within the past 10 passwords.

What is a qualifying life event?

After January 2, 2019, if you have a qualifying life event and want to make a change to your 2019 benefit elections, you will log in to the online benefits portal and initiate the change.

What is a qualifying life event?

  • Birth or adoption of a child
  • Marriage
  • Divorce
  • Gaining coverage elsewhere
  • Losing coverage elsewhere
  • Death of a dependent
  • Dependent arriving or leaving the US
  • Legal guardianship
  • Change in dependent's daycare
  • Child support order

Note: Qualifying life event changes that occur in 2018 must be submitted through the UMB HR Benefits Office using the 2018 Benefits Enrollment Form. Qualifying life event changes must be made within 60 days of the qualifying event.

Enrolling or Making Benefit Changes:

How to Use SPS Workday
New Hires or Job Changes
Qualifying Life Events
Qualifying Life Event Benefit Changes have two steps:
Please make sure to have your Qualifying Event Documentation such as marriage certificates, loss of coverage letters, and/or any birth certificates scanned for quick upload at the time you initiate your life event.
How to Access Records on SPS Workday
Need Assistance?
  • If you’re having difficulty accessing SPS Workday, please email HRBenefits@umaryland.edu or call 410-706-2616, and a member of the benefits team will assist you.