Leading Your Student Organizations at UMB
Students have an opportunity to contribute to the creation of a robust community through leading a student organization at UMB.
Here are some resources to help you lead and manage your student organization.
All student organizations at the University of Maryland, Baltimore have a responsibility to know, understand and adhere to UMB policies, procedures, and guidance as well as local, state, and federal laws. Here are some important policies and guidance to keep in mind:
Policies and procedures include: All-Comers Guidance, Hazing, Health Education & Clinical Care Guidance, Title IX.
All-Comers Guidance
All student organizations must allow any student to participate, which includes becoming a member, regardless of their protected status or beliefs. All students should be allowed to become an officer regardless of their protected status.
Student organizations are permitted to hold meetings and events that are only open to members, officers, and/or executive boards that are intended for members only.
To be a "recognized" and/or registered student organization, the organization’s constitution, bylaws, and activities should be in compliance with this all-comers guidance. All student organizations that receive University funding or utilize University resources for events must comply with the all-comers guidance.
Hazing
The hazing policy and hazing prevention resources can be found on the Hazing Prevention at UMB website.
Health Education & Clinical Care Guidance
Student organizations are not permitted to engage in health education or direct clinical care without faculty approval and supervision, where appropriate. Consult with your Student Affairs Deans Office and/or UMB Student Affairs to learn additional information about expectations or if you have questions.
Title IX & Nondiscrimination Policies and Procedures
To review UMB’s Title IX & Nondiscrimination policies, procedures, and resources, please visit the Office of Accountability and Compliance's website: Policies and Procedures - Accountability and Compliance UMB's Policy Library
Leadership transitions are a normal and important part of student organizations. UMBengaged can help your organization stay organized, maintain continuity, and set new leaders up for success.
Why It Matters
UMBengaged supports your organization by:
- Keeping officer roles and rosters accurate
- Providing a central place for important documents
- Ensuring new leaders have access to tools and information
- Preserving knowledge from year to year
Elections in UMBengaged
Student organizations can manage elections through UMBengaged.
Using the Elections tool, you can:
- Create ballots for officer positions
- Define voter eligibility
- Set timelines and promote participation
- Track and document results
Tip: Plan elections at least 4–6 weeks before leadership turnover to allow time for a smooth transition.
After elections:
- Share results with members
- Save records in the Files section of your organization’s UMBengaged page
Supporting a Smooth Transition
A strong transition goes beyond elections. Be sure to:
- Update officer roles promptly so new leaders have access
- Review and clean up your roster to ensure accuracy
- Upload key documents to the files section of your student organization’s UMBengaged page (e.g., constitution, budgets, transition notes)
- Communicate clearly with members about new leadership
Roles and Responsibilities
Outgoing Officers
- Facilitate elections
- Update roles and roster
- Upload transition materials to the files section of your page
Incoming Officers
- Confirm your roles and access
- Review past documents and resources
- Begin planning for the upcoming year
Suggested Timeline
February–March
Plan and prepare for elections
April–May
Hold elections and complete transition tasks
June–August
New leaders review materials and prepare for the new year
For more information, explore the Student Organization Transition Guides on UMBengaged
Registration and Re-Registration Defined
All student organizations can be registered on UMBengaged, the official university listing of student organizations at UMB. Registration must be submitted by a current UMB student.
Benefits of being registered include:
- Access to digital display, flyer, and poster templates
- Submit room reservation requests for locations on campus
- Eligibility for funding, where applicable
- Meeting one requirement for eligibility to apply for affiliated status with the USGA.
- Manage your organization digitally on UMBengaged including:
- Officer elections
- Access to a website
- Event marketing
- Forms management
- Community building
- Engagement tracking
- Student membership and recruitment
- Transition planning
- Succession planning
- And more...
To maintain access to the benefits listed above, student organizations are required to update their organization information annually in UMBengaged through a process called Re-Registration.
Re-Registration Process (current student organizations)
Students have an opportunity to create community in your School/Program and/or across the University through leading a student organization at the University of Maryland, Baltimore (UMB). Part of the responsibility of leading a student organization includes ensuring that your group is registered on an annual basis.
The registration process is mandatory for all student organizations who want to use UMBengaged. Registering your existing student organization is simple, and includes the following:
1. Student organization name
2. Updated Constitution (Sample Constitution), if applicable
a. Please note, there are some changes in the sample constitution. You are welcome to review and make updates to your student organization constitution.
3. Updated student organization officers:
a. President (UMB student)
b. Vice-President (UMB student)
c. Other officers (UMB student)
d. Advisor (UMB staff/faculty)
4. Confirm your School/Program contact or USGA Affiliated Status
5. Confirm your understanding of the UMB All-Comers Guidance (see policies and procedures above)
Quick Tips and More Information
Feel free to view the How to Start your Student Organization Re-registration Form Instructions for a visual aid in how to start your re-registration.
Information about the All-Comers Guidance can be found online. The Fall 2025 re-registration deadline was Friday, November 7, 2025 at 12 Noon. Late registrations are open through the same process. If you have questions, please email the UMB Student Success, Leadership, and Engagement (SSLE) team at DL-StudentOrgs@umaryland.edu.
Officer Confirmation Form (Including Advisors)
If you are having a concern with the Officer Confirmation Form, please follow the below steps:
1. Copy the link (pasting it here for easy access: https://cglink.me/2nF/s94268)
2. Paste it in a different browser than you are using (Google Chrome has been working)
3. Sign in "UMB Users Login Here"
4. Fill out form and submit.
Registration Process for New Student Organizations
New student organizations can register in the student engagement platform, UMBengaged. Additional information can be found online at Starting A New Student Organization.
Student organizations can be affiliated or receive support from a School/Program OR affiliated status with the University Student Government Association (USGA). Please contact the following to request additional information:
- School/Program Student Organizations: Student Affairs Deans in each School
- University Wide Student Organizations: Student organizations may be eligible to become a USGA Affiliated Group through a separate process. Please review the USGA Constitution for additional information.
