Planning for Cutover from eUMB HRMS to Quantum One
As the Quantum HCM Project moves closer to Go-Live on Monday, October 27, 2025, please make note of the important deadlines and reminders that were shared with HR Partners and Payroll Reps on July 31.
Planning for Cutover from eUMB HRMS to Quantum One Memo
Resources to Accompany Cutover Memo
- HR and Payroll Clean Up Activity Checklists Check List for PS Data Clean Up
- Timecard Template PP 26-08 and PP 26-09 Non-Exempt (Excel version) Time_Card_Template PP 26-08 and 26-09 Non-Exempt
- Choose this template for Non-Exempt employees who prefer to use Excel
- Timecard Template PP 26-08 and PP 26-09 Non-Exempt-FOP (Excel version) Time_Card_Template PP 26-08 and 26-09 Non-Exempt-FOP
- Choose this template for Non-Exempt FOP employees who prefer to use Excel
- Timecard Template PP 26-08 and PP 26-09 Hourly-Student (Excel version) Time_Card_Template PP 26-08 and 26-09 Hourly-Student
- Choose this template for Hourly or Student employees who prefer to use Excel
- Timecard Template PP 26-08 Non-Exempt or Hourly (pdf version) Time_Card_Template PP 26-08 Non-Exempt or Hourly
- Choose this template for Non-Exempt, FOP, Hourly, or Student employees who prefer to print and manually record time and absence by pay period
- Timecard Template PP 26-09 Non-Exempt or Hourly (pdf version) Time_Card_Template PP 26-09 Non-Exempt or Hourly
- Choose this template for Non-Exempt, FOP, Hourly, or Student employees who prefer to print and manually record time and absence by pay period
- Exempt Absence Record PP 26-08 and 26-09 (Excel version) Exempt Employee Absence Record Template PP 26-08 and 26-09
- Choose this template for Exempt employees who prefer to use Excel
- Exempt Absence Record PP 26-08 and 26-09 (pdf version) Exempt Absence Record PP 26-08 and 26-09
- Choose this template for Exempt employees who prefer to print and manually record absences by pay period
Summary Schedule of Cutover Activities and Deadlines
|
Cutover Activity Description |
Effective Dates (in 2025) |
|
eUMB HRMS Clean Up Activities |
Current – October 4 |
|
Last Day for End Users to Submit Compensation Requests (Requests received after 8/29 will be effective 11/2 following Go-Live) |
August 29 |
|
Last Day for End Users to Submit ePAFs |
September 18 |
|
Last Legacy Onboarding Session (Onboarding will resume on 11/3) |
September 22 |
|
HRSC Executes ePAF Transactions |
September 22 – September 29 |
|
Hiring Freeze (Taleo recruitments remain active) |
September 23 – November 1 |
|
Last Day for Compensation to Approve ePAFs |
September 25 |
|
Last Day to Submit Self-Service Changes in eUMB HRMS (including ETS Statistics page clean up) |
October 4 |
|
Latest HR Action Effective Date for ePafs submitted by 9/18 |
October 5 |
|
Last Day to Submit Payroll Adjustment Forms for PP 26-08 |
October 8 |
|
Last Day for Timesheet Submission and Approval in eUMB HRMS for PP 26-07 or prior |
October 15 |
|
Time and Absence Submission Freeze in eUMB HRMS (Timesheet submission and approval available until 10/15) |
October 16 – October 26 |
|
Last Day to Submit Job Requisitions in Taleo (Critical recruitments will follow an exception process) |
October 17 |
|
Quantum One Production Setup (Quantum Financials unavailable for normal processing) |
October 18 – October 26 |
|
Last Day to Submit Payroll Adjustment Forms for PP 26-09 |
October 23 |
|
Quantum One Go-Live! |
October 27 |
|
First Day to Submit Job Requisitions in Quantum One (Active Taleo job requisitions must be recreated) |
October 27 |
|
Recruitment Career Site Links Go-Live |
October 27 |
|
Timecard Submission and Approval in Quantum One for PP 26-08 (Timecard submission office hours will be available for help) |
October 27 – October 29 |
|
Enter Absence Adjustments in Quantum One (must be completed prior to payroll processing – office hours will be available for help) |
October 27 – October 29 |
|
Onboarding Resumes |
November 3 |