Rates

Mileage Rate for Use of Personal Vehicle

Effective Jan. 1, 2019 — 58 Cents Per Mile

Effective Jan. 1, 2018 - 54.5 Cents Per Mile

An employee's daily commute miles from home to the employee’s regular work location are not reimbursable.

  • Commute miles must be subtracted from the total miles claimed, except when the trip begins and ends at the employee’s regular worksite.
  • Commute miles do not have to be subtracted for the portion of the trip that occurs on a non-duty day.

 The mileage rate for moving and relocation expenses is 20 cents per mile.

Travel Per Diem Rates for Meals

Select one of the following methods for calculating meal per diems.

The same method must be used for the entire trip.

  1.  The USM meal rate:

    Breakfast

    Lunch

    Dinner

    Total

    75%

    10.00

    12.00

    25.00

    47.00

    35.25

  2. The GSA standard rate (i.e. M&IE = 55.00*):

    Effective OCTOBER 1, 2018

    Breakfast

    Lunch

    Dinner

    Total

    75%

    13.00

    14.00

    23.00

    50.00

    37.50

     

  3. The GSA high cost rate:
    1. Go to the GSA Per Diem webpage: https://www.gsa.gov/travel/plan-book/per-diem-rates
    2. Use Current Year rates (default).
    3. Enter location based on lodging or work activities.  The same method of determining the rate must be used for the entire trip.
    4. Click Find Rates.
    5. Look up the M&IE rate in the table below to determine the maximum reimbursable amount per meal period.
    6. Submit the printed results from the GSA website with the Travel Expense eForm.

 

 

Effective OCTOBER 1, 2018

 

Reimbursable Amount

GSA M&IE Total*

Subtract GSA Incidental Rate*

Reimbursable GSA Rate

Breakfast

Lunch

Dinner

Total

First and Last Day of Travel at 75%

56.00

(5.00)

51.00

13.00

15.00

23.00

51.00

38.25

61.00

(5.00)

56.00

14.00

16.00

26.00

56.00

42.00

66.00

(5.00)

61.00

16.00

17.00

28.00

61.00

45.75

71.00

(5.00)

66.00

17.00

18.00

31.00

66.00

49.50

76.00

(5.00)

71.00

18.00

19.00

34.00

71.00

53.25 

*Note:  The Incidental amount of 5.00 that is included in the M&IE Total is not reimbursable. Please remember to upload a screenshot of the GSA webpage that shows the location(s) and amount(s).


Please read UMB Policy VIII-11.00(A) Business Travel for UMB Employees and Nonemployees and Financial Procedures on Business Travel

 

Business Meal Limits (requires receipt)

 

Maximum Amount/per individual
(includes tax and tip)
Business Meal Time Period ServedEffective 10/1/18
Breakfast 5 a.m.-9 a.m. $27
Lunch 11 a.m.-2 p.m. $28.50
Dinner 4 p.m.-8 p.m. $51
Snacks and refreshments 9 a.m.-11 a.m., 2 p.m.-4 p.m, 8 p.m-10 p.m. $27

 

Purchase/reimbursement must be in compliance with Policy No. UMB VIII-99.00(A) and is subject to the terms in the Financial Services Standard Operating Procedure No. 3332 Food and Business Meals Expense.

 

Fringe Benefit Rates

 

 Apply to AccountsFY17FY18FY19FY20+Costs Recorded in Account
Faculty 1011 - Faculty 9/10 mos.
1012 - Faculty 12 mo.
26.4% 27.1% (To PP18-15)
24.5% (PP18-16+)
26.1% 25.3% 2790 - Fringe rate Faculty
Staff 1013 - Exempt staff
1014 - Non-exempt staff
40.9% 43.4%(To PP18-15)
33.5% (PP18-16+)
39.6% 39.2% 2791 - Fringe rate Staff
Legislated Benefit

2071 - Faculty

2072 - Exempt staff (C1)

2073 - Non-exempt staff (C1)

2080 - Summer salaries

2085 - Supplemental Pay
2110 - Overtime
2120 - Shift differential
2130 - On call pay

2140 - Bonus Payments
2074 - College Work Study (Summer)
2075 - Students (other than CWS) (Summer)

2090 - Contractual employee (C2)(Until FY16)

8.5%  8.4% 8.3% 8.4% 2793 - Fringe rate Legislated Benefit
Limited Benefit

1021 - Post Docs/Fellows

2090 - Contractual employee (C2) (FY16+)

26.1%(To PP17-11)
24.0%(PP17-12+)
21.4%(To PP18-15)
16.2%(PP18-16+)
19.2% 18.5% 2792 - Fringe rate Limited Benefit
Students 1020 - Graduate Assistants
2074 - College Work Study
2075 - Students (other than CWS)
0%  0% 0% 0% N/A
Other 2196 - Accrued Leave Payout 0%  0% 0% 0% N/A

* Summer wages only

Indirect Cost Rates

FISCAL YEARORGANIZED RESEARCHSPONSORED TRAININGOTHER SPONSORED ACTIVITY
On-CampusOff-CampusOn-CampusOff-CampusOn-CampusOff-Campus
             
FY 2016 through FY 2017 54.0% 26.0% 52.20% 26.0% 39.90% 26.0%
FY 2018 54.5% 26.0% 52.20% 26.0% 39.90% 26.0%