Rates

Mileage Rate for Use of Personal Vehicle

Effective Jan. 1, 2018 — 54.5 Cents Per Mile

Effective Jan. 1, 2017 - 53.5 Cents Per Mile

An employee's daily commute miles from home to the employee’s regular work location are not reimbursable.

  • Commute miles must be subtracted from the total miles claimed, except when the trip begins and ends at the employee’s regular worksite.
  • Commute miles do not have to be subtracted for the portion of the trip that occurs on a non-duty day.

 The mileage rate for moving and relocation expenses is 18 cents per mile.

Travel Per Diem Rates for Meals

Select one of the following methods for calculating meal per diems.

The same method must be used for the entire trip.

  1.  The USM meal rate:

    Breakfast

    Lunch

    Dinner

    Total

    75%

    10.00

    12.00

    25.00

    47.00

    35.25

  2. The GSA standard rate (i.e. M&IE = 51.00*):  

    FOR TRAVEL DATES PRIOR TO OCTOBER 1, 2018

    Breakfast

    Lunch

    Dinner

    Total

    75%

    11.00

    12.00

    23.00

    46.00

    34.50



    The GSA standard rate (i.e. M&IE = 55.00*):

    FOR TRAVEL DATES ON or AFTER OCTOBER 1, 2018

    Breakfast

    Lunch

    Dinner

    Total

    75%

    13.00

    14.00

    23.00

    50.00

    37.50

     

  3. The GSA high cost rate:
    1. Go to the GSA Per Diem webpage: https://www.gsa.gov/travel/plan-book/per-diem-rates
    2. Use Current Year rates (default).
    3. Enter location based on lodging or work activities.  The same method of determining the rate must be used for the entire trip.
    4. Click Find Rates.
    5. Look up the M&IE rate in the table below to determine the maximum reimbursable amount per meal period.
    6. Submit the printed results from the GSA website with the Travel Expense eForm.
 

FOR TRAVEL DATES PRIOR to OCTOBER 1, 2018

 

Reimbursable Amount

M&IE Total*

Breakfast

Lunch

Dinner

Total

75%

54.00

12.00

13.00

24.00

49.00

36.75

59.00

13.00

15.00

26.00

54.00

40.50

64.00

15.00

16.00

28.00

59.00

44.25

69.00

16.00

17.00

31.00

64.00

48.00

74.00

17.00

18.00

34.00

69.00

51.75

 

 

FOR TRAVEL DATES ON or AFTER OCTOBER 1, 2018

 

Reimbursable Amount

M&IE Total*

Breakfast

Lunch

Dinner

Total

75%

56.00

13.00

15.00

23.00

51.00

38.25

61.00

14.00

16.00

26.00

56.00

42.00

66.00

16.00

17.00

28.00

61.00

45.75

71.00

17.00

18.00

31.00

66.00

49.50

76.00

18.00

19.00

34.00

71.00

53.25 

*Note:  The Incidental amount of 5.00 that is included in the M&IE Total is not reimbursable. 


Please read UMB Policy VIII-11.00(A) Business Travel for UMB Employees and Nonemployees and Financial Procedures on Business Travel

 

Business Meal Limits (requires receipt)

Maximum Amount/per individual
(includes tax and tip)
Business Meal Time Period ServedEffective 10/1/15
Breakfast 5 a.m.-9 a.m. $25.50
Lunch 11 a.m.-2 p.m. $27
Dinner 4 p.m.-8 p.m. $51
Snacks and refreshments 9 a.m.-11 a.m., 2 p.m.-4 p.m, 8 p.m-10 p.m. $25.50

 

Purchase/reimbursement must be in compliance with Policy No. UMB VIII-99.00(A) and is subject to the terms in the Financial Services Standard Operating Procedure No. 3332 Food and Business Meals Expense.

 

Fringe Benefit Rates

 Apply to AccountsFY18+FY17Costs recorded in account
Faculty

1011 — Faculty 9/10 mos.

1012 — Faculty 12 mos.

27.1% 26.4%

2790 — Fringe rate

Faculty

Staff

1013 — Exempt staff

1014 — Nonexempt staff

43.4% 40.9%

2791 — Fringe rate

Staff

Legislated Benefit

2071 — Faculty
2072 — Exempt staff (C1)
2073 — Nonexempt staff (C1)
2074 — Students (Federal College Work Study)*
2075 — Students (other than College Work Study)*    
2080 — Summer salaries
2085 — Supplemental pay
2110 — Overtime
2120 — Shift differential
2130 — On-call pay
2140 — Bonus payments

             
8.4% 8.5%

2793 — Fringe rate Legislated Benefit

Limited Benefit

1021 — Postdocs/Fellows

2090 — Contractual employee (C2) 

21.4%

26.1% (ToPP17-11)

24.0% (PP17-12+)

2792 — Fringe rate

Limited Benefit

Students 1020 — Graduate Assistants
2074 — Students (Federal College Work Study)
2075 — Students (other than College Work Study)
0% 0% N/A
Other 2196 — Accrued Leave Payout 0% 0% N/A

* Summer wages only

Indirect Cost Rates

FISCAL YEARORGANIZED RESEARCHSPONSORED TRAININGOTHER SPONSORED ACTIVITY
On-CampusOff-CampusOn-CampusOff-CampusOn-CampusOff-Campus
             
FY 2016 through FY 2017 54.0% 26.0% 52.20% 26.0% 39.90% 26.0%
FY 2018 54.5% 26.0% 52.20% 26.0% 39.90% 26.0%