Rates


Mileage Rate for Use of Personal Vehicle

Effective Jan. 1, 2021 - 56 Cents Per Mile

Effective Jan. 1, 2020 - 57.5 Cents Per Mile

An employee's daily commute miles from home to the employee’s regular work location are not reimbursable.

  • Commute miles must be subtracted from the total miles claimed, except when the trip begins and ends at the employee’s regular worksite.
  • Commute miles do not have to be subtracted for the portion of the trip that occurs on a non-duty day.

 The mileage rate for moving and relocation expenses is 20 cents per mile.

Travel Per Diem Rates for Meals

Select one of the following methods for calculating meal per diems.

The same method must be used for the entire trip.

  1.  The USM meal rate:

    Effective SEPTEMBER 1, 2019

    Breakfast

    Lunch

    Dinner

    Total

    75%

    13.00

    15.00

    28.00

    56.00

    42.00

  2. The GSA standard rate (i.e. M&IE = 55.00*):

    Effective OCTOBER 1, 2018

    Breakfast

    Lunch

    Dinner

    Total

    75%

    13.00

    14.00

    23.00

    50.00

    37.50

     

  3. The GSA high cost rate:
    1. Go to the GSA Per Diem webpage: https://www.gsa.gov/travel/plan-book/per-diem-rates
    2. Use Current Year rates (default).
    3. Enter location based on lodging or work activities.  The same method of determining the rate must be used for the entire trip.
    4. Click Find Rates.
    5. Look up the M&IE rate in the table below to determine the maximum reimbursable amount per meal period.
    6. Submit the printed results from the GSA website with the Travel Expense eForm.

 

 

Effective OCTOBER 1, 2018

 

Reimbursable Amount

GSA M&IE Total*

Subtract GSA Incidental Rate*

Reimbursable GSA Rate

Breakfast

Lunch

Dinner

Total

First and Last Day of Travel at 75%

56.00

(5.00)

51.00

13.00

15.00

23.00

51.00

38.25

61.00

(5.00)

56.00

14.00

16.00

26.00

56.00

42.00

66.00

(5.00)

61.00

16.00

17.00

28.00

61.00

45.75

71.00

(5.00)

66.00

17.00

18.00

31.00

66.00

49.50

76.00

(5.00)

71.00

18.00

19.00

34.00

71.00

53.25 

*Note:  The Incidental amount of 5.00 that is included in the M&IE Total is not reimbursable. Please remember to upload a screenshot of the GSA webpage that shows the location(s) and amount(s).


Please read UMB Policy VIII-11.00(A) Business Travel for UMB Employees and Nonemployees and Financial Procedures on Business Travel

 

Business Meal Limits (requires receipt)

 

Maximum Amount/per individual
(includes tax and tip)
Business Meal Time Period ServedEffective 10/1/18
Breakfast 5 a.m.-9 a.m. $27
Lunch 11 a.m.-2 p.m. $28.50
Dinner 4 p.m.-8 p.m. $51
Snacks and refreshments 9 a.m.-11 a.m., 2 p.m.-4 p.m, 8 p.m-10 p.m. $27

 

Purchase/reimbursement must be in compliance with Policy No. UMB VIII-99.00(A) and is subject to the terms in the Financial Services Standard Operating Procedure No. 3332 Food and Business Meals Expense.

Fringe Benefit Rates

Visit the Fringe Benefit page for a listing of rates.

Indirect Cost Rates

Visit the Facilities and Administrative Cost Rates page for a listing of rates.