Announcements

Quantum Financials 2023 Calendar Year-End Deadlines 

Printable PDF Version

Due to the closure of the Office of the Controller (OOTC) and Sponsored Projects Accounting and Compliance (SPAC) during the UMB winter break from Monday, December 25, 2023 through Monday, January 1, 2024, the following deadlines for processing transactions must be adhered to:

Transaction Description

Deadline Date (by 5PM unless otherwise noted)

Approved employee travel and business expense eforms for inclusion in Pay Period 24-13 (Pay Date 12/22/23)

 

 Monday - December 4

Approved non-employee travel expense NONPO invoices and supporting documentation for inclusion as a payment

in December submitted to OOTC-Travel

 

Wednesday - December 6

Payroll Adjustment Forms for inclusion in Pay Period 24-13 (Pay Date 12/22/23) submitted to OOTC-Payroll

Friday – December 8

Foreign wire requests for payment in December submitted to Disbursements

Friday - December 8 - noon

Working Fund checks for inclusion as a payment in December submitted to OOTC-Working Fund

Friday - December 8

Accounts Payable invoices (PO and NONPO) for inclusion as a payment in December submitted to OOTC-Accounts Payable

Friday - December 8

Final Timesheet approval in eUMB-HRMS for PP24-13 (Pay Date 12/22/23)

Wednesday - December 13

Final payroll corrections for PP24-13 (Pay Date

12/22/23) submitted to OOTC-Payroll

Friday - December 15 - Noon

Approved employee travel and business expense eforms for inclusion in Pay Period 24-14 (Pay Date 01/05/24)

Friday – December 15

Direct Retros for PP24-13 submitted to SPAC-Cost Analysis

Tuesday – December 19 – 2PM

Budget Retros for PP24-13 fully approved in Quantum Financials

Tuesday – December 19 – 8PM

Payroll Adjustment Forms for inclusion in Pay Period 24-14 (Pay Date 1/05/24) submitted to OOTC-Payroll

Tuesday – December 19

Deposits submitted to cashier’s window for inclusion as a receipt in December

Wednesday – December 20

December Debit Memos and Journal Entries submitted in Quantum Financials

Wednesday – December 20

Final Timesheet approval in eUMB-HRMS for PP24-14 (Pay Date 01/05/24)

Tuesday – December 26

Final payroll corrections for PP24-14 (Pay Date

01/05/24) submitted to OOTC-Payroll

Thursday - December 28 - Noon

 

If you have questions concerning these submission dates, please feel free to contact the appropriate person listed below:

 

Transaction category

Contact name

Extension

Email

Debit Memos and Journal Entries

Bryan Mack

6-2910

bmack@umaryland.edu

Deposits

Lisa Johnson

6-1334

studentaccountmgmt@umaryland.edu

Direct/Budget Retros

Beryl Gwan

6-2909

bgwan@umaryland.edu

Disbursements - Accounts Payable

Lynell Griffin

6-2931

AP_FinSvc@umaryland.edu

Disbursements - Travel

India Lewis

6-6527

travelhelp@umaryland.edu

Disbursements - Working Fund

Damon West

6-1485

Fs-workingfund@umaryland.edu

Foreign Wires

Tina Nitz

6-2939

AP_FinSvc@umaryland.edu

Payroll

Candace Chow

6-1243

DL-BFPayrollHelp@umaryland.edu