Financial Services Procedures

Travel

Financial Affairs, Financial Services   |   Approved January 1, 2018

Purpose

Authorize and process payments for UMB business-related travel expenses.

Applicability

UMB Employees and Nonemployees seeking cost assistance for UMB business travel-related expenses.

Operational Units that offer travel-related cost assistance to UMB employees.

Operational Units and individuals with responsibilities in approving or processing travel-related transactions.

Instructions

  1. The definition of a UMB Employee includes (but is not limited to) all types (regular, contingent I and contingent II) and classes (faculty, staff, students, post-doctoral fellows) of individuals who receive compensation from UMB through the State of Maryland Central Payroll Bureau.

  2. If the traveler is a UMB Employee, use the Procedure on Business Travel for UMB Employees.   UPDATED February 23, 2018 for the following changes:
    1. Page 8, Section B.1.f. - Clarified conditions for air and rail travel other than coach/economy class
    2. Page 14, Section C.1.a.ii. - Included valet parking
    3. Page 14, New Section:  D.1.  Meals for Day Business Travel
    4. Page 19, First class airfare added to list of Unallowable Expenses and removed section pertaining to personal meals for one day trips

  3. If the traveler is not a UMB Employee, use the Procedure on Business Travel for NonemployeesUPDATED February 23, 2018 for the following changes:
    1. Page 8, Section B.1.f. - Clarified conditions for air and rail travel other than coach/economy class
    2. Page 10, Section C.1.a.ii. - Included valet parking
    3. Page 15, First class airfare added to list of Unallowable Expenses 

 

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