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All wire transfer’s must be submitted with the following details below before submitting to 220 Arch Street, The Saratoga Bldg. room 02-121, Attn: Accounts Payable or firstname.lastname@example.org (subject: wire transfer)
Invoice information must match the X-9 wire transfer form.
Details needed for a foreign wire transfer
An invoice must have:University of Maryland, Baltimore name and address
Payee and address
Invoice number and date
A valid purchase order and a receipt entered in the eUMB system for that wire
Account number and account code to be charged
Banking details (bank name, address, swift code, IBAN if needed)
Verbal confirmation letter (For NEW vendors or if banking details have changed)*
An X-9 wire transfer form must have: (Wire Transfer Form)Vendor name, address and signed by the vendor
Bank name and address
Swift Code and bank account number
IBAN number for some counties (see IBAN List)
Bank account name
Correspondent bank information is needed occasionally, this a different bank from the main bank & must be on the invoice.
If the invoice is in a foreign currency amount, a currency conversion sheet must be attached with the invoice and X-9 wire transfer form. (Wire Transfer Form)
*Law enforcement agencies continue to report an increase in wire transfer fraud against U.S. businesses. As a result Banking Services (MD State Treasury Office) is requesting that all agencies confirm the banking details on the X-9 form with a vendor by phone before submitting the invoice for processing. (This includes new or first time vendors as well). This verbal confirmation letter should have the following information:
Going forward, Banking Services will compare the previous invoice/X-9 form wire instructions to current wire instructions for that vendor. If the banking details have changed and there is no indication on the documentation that the changes have been verified by the department, Financial Service will contact your department by email and the department will have to confirm via email that the new wire instructions were confirmed verbally with the vendor.
*An X-9 must be submitted with every invoice.
|Payment of Expenditure: To request payment of an expenditure on a grant, the principal investigator should send to the Accounts Payable Office: (1) the original invoice stapled to a purchase order (if available), and (2) a copy of the invoice. At minimum, the subcontract must include the following:
|Moving and Relocation Expenses|
The Moving Expense Policy and Procedure Information Sheet is useful for external candidates seeking a general overview of the UMB Policy and Procedure on Payment of Moving and Relocation Expenses. Read the Policy and the Procedure for full details and requirements.