Exchange Online Email System

The University of Maryland, Baltimore’s official email system for faculty and staff is Microsoft Office 365 Exchange Online.

Exchange Online provides email services usually accessed via Outlook or Outlook Web App (OWA). Exchange also offers other tools such as:

  • Calendar
  • Meeting organizer
  • Task management
  • Contact information storage
  • Access to shared mailboxes, and address books

Some of these components have features that will only function when accessed with the Outlook program.

Exchange Online includes Exchange Online Protection (EOP) services providing anti-spam and email anti-virus protections.

Sending Secure Encrypted Emails

UMB faculty, staff and students have the ability to send encrypted emails by simply adding [secure] to the subject in an outgoing email. When sending any confidential information (PHI, PII, credit card information, etc), it is strongly recommended to use this method to ensure that only the recipient can view the information. An encrypted email cannot be larger than 25 megabytes.

Please note, when using this method of securing an email, the recipient(s) will not be able to forward it to be opened by someone else.

Ways to access your Exchange Online account

More information about Microsoft Office 365