Skip To Main Content
Site Name Here
MenuSearchA-ZSeven Schools One UniversitySeven Schools One University

Menu

  • Give
  • Apply
  • Visit
Close Menu
About
  • Administrative Offices
  • Campus Maps
  • Core Values
  • Fast Facts
  • Travel and International Services
  • Other USM Schools
  • Policies and Procedures
  • Strategic Plan
  • Sustainability
  • Middle States
  • MPowering the State
  • News
  • University Leadership
  • UMB Experts Guide
Academics
  • Academic Calendar
  • Academy of Lifelong Learning
  • Blackboard
  • Libraries
  • Office of the Provost
  • SURFS
  • UMB Program Explorer
Admissions
  • Financial Aid
  • International Students
  • Military and Veterans
  • Office of the Registrar
Research
  • Breakthroughs Can’t Wait
  • Offices and Contacts
  • Resources for Investigators
  • Services for Investigators
  • UMB Research Profile
University Life
  • Arts and Culture
  • Bookstore
  • Emergency
  • Housing
  • Museums
  • Parking and Transportation Services
  • Rooms Available on Campus
  • SMC Campus Center
  • Student Organizations
  • Student Policies
  • URecFit and Wellness
  • UMB shuttle
  • Welcome to Baltimore
  • One Card
Info For
  • Current Students
  • Faculty and Staff
  • Alumni and Donors
  • Community Members
Resources
  • The Elm
  • Calendar
  • myUMB
  • Directory
  • Blackboard
  • SURFS
  • Emergency
  • UMB Shuttle
Seven Schools One University

Search

Close Menu
Common Searched Terms
  • Graduation 2025
  • Campus Tour
  • Jobs at UMB
  • Parking
  • Tuition Remission
  • Registrar
  • Qualtrics
  • Human Resources
  • URecFit and Wellness
  • Tuition
  • Help Desk

A–Z

Close Menu
    Policies and Procedures

    Sponsored Projects Procedures

    1. UMB Home
    2. About UMB
    3. Policies and Procedures
    4. Library
    5. Research
    6. Research Procedures
    7. Sponsored Projects Procedures
    • UMB HomeAbout UMBPolicies and ProceduresLibraryResearchResearch ProceduresSponsored Projects Procedures
    • Environmental Health and Safety (EHS) Procedures
    • Sponsored Projects Procedures

    Modify a Subaward

    Research, Sponsored Projects  |  Approved June 16, 2016

    Purpose

    Submit a request to modify the terms of a subaward.

    Applicability

    Principal Investigators (PIs) and administrators who need to modify the terms of an existing subaward. The Subaward Request is used to submit a request to Sponsored Programs Administration (SPA) to issue a contractual modification of an existing subaward to the subrecipient. 

    A subaward should be modified whenever the existing terms need to be changed. Typical reasons for modifications include, but are not limited to the following:

    1. To increase or decrease the funding for the subrecipient
    2. To extend or shorten the length of the period of performance for the subrecipient
    3. To change the scope of the work being performed by the subrecipient
    4. To authorize carry-forward of unexpended funds from a prior budget period
    5. To terminate the subaward
    6. To change the PI at UMB or the PI at the subrecipient
    7. To flow-down changes in the terms of the prime award that govern the subaward
    8. To change the Purchase Order (PO) number used for invoicing by the subrecipient
    9. To authorize changes that require Sponsor approval 

    See the Sponsored Program Administration’s Collaborations and Subrecipients webpage for more information on this topic.

    Instructions

    1. Determine if Sponsor prior approval is required to make the change.
      1. If Sponsor approval is required or for assistance with making this determination, contact your SPA Team. 
    2. Enter data and upload supporting documents using the Subaward Request.
      1. Enter the requested data to identify which subaward is being modified: Project ID, Kuali Research Award Number, and existing Purchase Order (PO) number.
      2. Choose the type of modification from the list.
      3. Ensure that:
        1. Period of performance dates for the subaward are the same as or fall within the active budget period of UMB’s funding award.
        2. The Project ID has sufficient funds to cover an increase in the subaward budget.
      4. Attach documents to support the requested change.
    3. After submission of the Subaward Request, the submitting Department Administrator will receive a copy of the completed request via email.
    4. SPA will review the request. After any additions or clarifications have been made, SPA will email a copy of the request to the PI. The PI must authorize the requested subaward change via an email reply.
    5. The SPA Team drafts the modification to the subaward based on the Subaward Request, emails the modification document to the subrecipient, and when necessary, negotiates the terms of the modification with the subrecipient.
    6. Once the SPA Team receives the signed modification from the subrecipient along with all applicable regulatory approvals (IRB, IACUC, etc), the subaward modification is signed for UMB and returned to the subrecipient with copies to the PI and Department Administrator.
    7. Department makes corresponding changes to the PO for the subaward or requests a new PO, depending on the type of change.
      1. If a new PO number is assigned, email it to the subrecipient and the SPA Team. 

    Related Procedures

    Sponsored Projects Procedures Request a New Subaward Subaward Closeout Manage Subaward Invoices

    • Back to Sponsored Projects Procedures

    University of Maryland Baltimore

    The University of Maryland, Baltimore is the founding campus of the University System of Maryland.

    620 W. Lexington St., Baltimore, MD
    21201 | 410-706-3100

    • The Elm
    • Calendar
    • Emergency
    • Mobile UMB
    • UMB Shuttle
    • myUMB
    • Directory
    • IT Help Desk
    • Facilities Work Request
    • Jobs
    • Middle States
    • Strategic Plan
    • Sustainability
    • Clery Report
    • UMB Hotline
    • Facebook
    • Twitter
    • Instagram
    • LinkedIn
    • YouTube
    The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination.
    © 2024-2025 University of Maryland, Baltimore. All rights reserved.
    • Privacy Policy
    • Web Accessibility
    • Web Feedback
    • Non-Discrimination