Office of International Services (OIS) Procedures

Sponsor an H-1B Exchange Visitor

Human Resources, Office of International Services   |   Approved November 9, 2015

Purpose

File petition to employ a non-U.S. citizen in a specialty occupation.

Applicability

Departments seeking to hire a specialty occupation and sponsor a employee under an H-1B visa. A specialty occupation is one that requires the theoretical and practical application of a body of highly specialized knowledge in a field of study. The position must require at least a Bachelor’s degree.  

For additional information contact the Office of International Services (OIS).

Instructions

  1. Determine employment status:
    1. For individuals not currently employed by UMB, conduct recruitment as required by university policy and issue an offer letter to the prospective employee.
    2. For individuals already employed and/or appointed in your department, proceed to 3.
  2.  For new scholar fellow or faculty hires, follow appropriate procedures in your department or school to request an academic appointment.
  3. Determine whether the position is an academic appointment or staff position:
    1. For academic appointment positions, complete the H-1B request packet for academic appointments
    2. For staff positions, complete the H-1B request packet for staff positions.
  4. Have the prospective employee complete the prospective employee packet.
    1. Prospective employee should deliver completed packet to the employing department.
  5. Once steps 1-4 are complete, employing department should deliver both the department and prospective employee packets together to the OIS as one package.
      • OIS is located at the SMC Campus Center, 621 W. Lombard Street, Suite 302. Please submit a hard copy.
  6. Once OIS receives the request, the office will:
    1. Request a Prevailing Wage Determination (PWD) from the Department of Labor.
    2. Upon receipt of a PWD, the OIS will draft a Labor Condition Application (LCA) for posting.
      1. The OIS will email the employing department contact with the LCA and instructions to reply via email with the positing start date, end date, and two locations of the postings.
    3. Upon receipt of a certified LCA from the Department of Labor, the OIS will prepare and file an H-1B petition with U.S. Citizenship & Immigration Services (UCSIS).
  7. OIS will send a copy of the UCSIS receipt notice indicating whether employment is authorized.
  8. OIS will notify the employee and the department when an approval is received.
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