IT Training Resources

On November 17th, UMB hosted Microsoft for a Copilot Prompt-a-Thon. Three sessions were offered covering an overview of AI, how to effectively prompt using Copilot, and advanced use cases, which reviewed how to create an agent.   Recordings of each section are available below, along with the PowerPoint presentation. 

• Session 1 - Basic AI Introduction (1hr 30 mins)
• Session 2 - The Art of Prompting (1 hr 30 mins)
  • The first 30 minutes is a recap of Session 1
• Session 3 - Advanced Use Cases (1 hr)
• PowerPoint Presentation

• How To Access The Microsoft 365 Portal (2 min) - Overview of how to access the Microsoft 365 Portal
• Where Should I Store My Files? (7 min) - Reviews the OneDrive, Teams and SharePoint file storage options
• File Sharing from the Microsoft 365 Portal (11 min) - Reviews the various ways to share files via the Microsoft 365 Portal
• M365 Organization-Wide Sharing Links

Copilot is an AI-powered assistant where users can ask questions, request reviews, summaries, product comparisons, and more, and receive comprehensive answers.

• Accessing Copilot

For users evaluating the licensed CoPilot for Microsoft 365 version, the following video provides a brief overview of how the integrated version works.

• CoPilot for Microsoft 365

• Applying Sensitivity Labels
• Applying Sensitivity Labels - Video Instructions (3 mins)

UMB faculty, staff and students have the ability to send encrypted emails by simply adding [secure] to the subject in an outgoing email. When sending any confidential information (PHI, PII, credit card information, etc), it is strongly recommended to use this method to ensure that only the recipient can view the information. An encrypted email cannot be larger than 25 megabytes.

Please note, when using this method of securing an email, the recipient(s) will not be able to forward it to be opened by someone else.

• Sending Secure Email
• Sending Secure Email – Video Instructions (4 mins)
• Sharing Large Files
• Sharing Large Files – Video Instructions (9 mins)

• SharePoint File Migration
• SharePoint Content Management (12 mins)
• SharePoint Collaboration, Teams & Communication Sites (84 mins)
• SharePoint Content Management (12 min) - Reviews about how to build, update and edit a SharePoint site. 

For our full catalog of Microsoft 365 resources, please visit the Microsoft 365 Support Page.

2025 New Employees IT Resources Onboarding Presentation PowerPoint

Use the links below to view pre- recorded videos of the "Getting Started with IT at UMB" presentation provided to all new employees:

• Part 1 - UMID and DUO (5 mins) - What is the UMID, Preferred Name, DUO Multi-Factor Authentication, UMB Alerts
• Part 2 - myUMB Portal (5 mins) - myUMB Portal, Electronic Timesheets, Training Opportunities
• Part 3 - Microsoft and Virtual Tools (4 mins) - Eduroam, Microsoft 365, Conferencing Software
• Part 4 - CITS (6 mins) - IT Security, Help Desk, Training, CITS Services

UMB IT Resources Handout