Customer Billing Deposit type is used for a deposit of UMB funds received for a UMB customer billing invoice.

• Select deposit type “Customer Billing Deposit” on the deposit summary form.
• The Deposit Distribution will default to object 7136, SOAPFF all zeroes. OOTC- General Accounting will apply the payment to an open invoice.
• The Customer Billing Invoice Number and Deposit Description is required.

Departmental Deposit type is used for UMB funds received and deposited to the general ledger. Select this option for funds that are not related to other Deposit Types (i.e., SPON, Customer Billing, etc.). 

• Select deposit type “Departmental Deposit” on the deposit summary form.
• The Deposit Distribution will allow a user to enter a deposit to an approved object and SOAPFF.
• If the SOAPFF is not in the deposit summary form, please contact universitycashier@umaryland.edu.

**This does not include Departmental Expense Reimbursements.  Please refer to the “Departmental Expense Reimbursement” dropdown for guidance**

Departmental Expense Reimbursement is used for a deposit of UMB funds reimbursing a non-sponsored expense.

• Select deposit type “Departmental Deposit” on the deposit summary form.
• The Deposit Distribution will allow the user to enter an approved SOAPFF with the following expense objects ONLY:

3285 Cell Phone Expenditures
3311 In-State Travel
3321 Out-of-State Travel
3360 Foreign Travel

• For all other deposits reimbursing an expense, please select object 0992in the Deposit Summary Form. The department can utilize a Debit Memo to move the deposit to the appropriate expense object.

**This method should not be used for returns to a Sponsored Project expense.  Please refer to the dropdown for SPON Misc. Expense Credits for guidance**

NON-SPON Study Participant Cash Return deposit type is used for returning undistributed research study participant cash to a non-sponsored source (i.e. source begins with “1” or “2”).

• Select the “NON-SPON Study Participant Cash Return” deposit type.
• The Deposit Distribution will default to object 7062 and will allow the user to enter an approved SOAPFF.
• The original General Working Fund check number should be included on the deposit summary form.

SPON Invoice Payment is used for a deposit of UMB funds received as a payment of an open sponsored receivable.

• Select the “SPON Invoice Payment” deposit type.
• The Deposit Distribution will default to object 7126, SOAPF all zeros. SPAC will apply the payment to an open invoice on PPM.
• Always be sure to include the Maker of the Check on the form.
• In the Deposit Description field, please reference the Project ID and Invoice Number.
• Always bring a copy of the printable deposit summary form, photocopy of the check, along with additional backup such as Award Number and PI to assist SPAC with posting the payment in PPM.
• For Clinical Trial payment identification purposes, please include additional backup with the project title or protocol number (if known).

SPON Misc Expense Credits deposit type is used for returning funds from a vendor or sub recipient to the award (will be reflected in PPM as a reduction in the appropriate object code for the award).

• Select the “SPON Misc Expense Credit” deposit type.
• The Deposit Distribution will default to object 7129, SOAPF all zeros. SPAC will apply the payment against the award in PPM.
• Always be sure to include the Maker of the Check on the form.
• In the Deposit Description field, please reference the Project ID and object code for SPAC to credit the expense reimbursement.

Always bring a copy of the printable deposit summary form, photocopy of the check, along with additional backup such as Award Number and PI to assist SPAC with posting the expense credit in PPM.

SPON Study Participant Cash Return deposit type is used for returning undistributed research study participant cash to a sponsored source (i.e., source begins with “3”). 

• Select the “SPON Study Participant Cash Return” deposit type.
• The Deposit Distribution will default to object 7129, SOAPF all zeros.
• In the Deposit Description field, please reference the Project ID and object code 7062 for SPAC to credit the expense reimbursement.
• Always bring a copy of the printable deposit summary form, include the original General Working Fund Check number, and the additional backup, such as Award Number and PI to assist SPAC with posting the expense credit in PPM.

Parking Citations are paid through the Parking & Transportation Services Cashier’s Office.  For more information regarding citation payments, please visit https://www.umaryland.edu/police/citations.