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The University of Maryland, Baltimore (UMB) is pleased to host students and scholars in its Exchange Visitor program as well as those who are under the program sponsorship of outside agencies and organizations.
A Brief History
The J-1 Exchange Visitor (EV) program was created by the Fulbright-Hays Act of 1961 to facilitate educational and cultural exchange. The overall purpose of the Exchange Visitor program, administered by the Department of State (DOS), is to increase mutual understanding through educational and cultural exchange between people of the United States and the world. The exchange programs at UMB seek to do this primarily through research, instruction, and study.
UMB's J-1 program allows for non-clinical instruction, research, and educational exchange. As a J-1 EV program sponsor, UMB is obligated to comply with the U.S. Department of State's procedures and regulations. The J-1 program is divided into categories which correspond to the purpose of the visit and the proposed activities.
UMB is approved to sponsor the following categories:
- Short-Term Scholar – Appointments lasting no more than 6 months
- Professor/Research Scholar – Appointments of a minimum of 3 weeks to a maximum of 5 years
- Student Interns (for details, see J-1 Intern Request Form)
- Bachelor’s Students
- Master’s Students
- Doctoral Students
- Non-degree Students
Any J-1 Short-Term Scholar, Research Scholar, and Professor who will not be on UMB payroll must complete the Visiting Scientist/Scholar Agreement and submit to the Office of Research and Development (ORD) for approval.
NO staff titles are eligible for J-1 sponsorship. Departments should consult their dean’s office for an outline of UMB appointments and corresponding titles.
J-1 Short-Term Scholars, Research Scholars and Professors
J-1 Short-Term Scholars, Research Scholars and Professors are limited to employment at UMB that is consistent with the intent of their program and their J-1 category. Under certain circumstances, they may be approved for employment at other locations. This employment, in addition to their activities at UMB, must be consistent with their original program objective (i.e. occasional lectures, consultations at other academic institutions) and they must have OIS authorization in writing prior to beginning such employment.
J-1 Students (Bachelor’s, Master’s, Doctoral and Non-Degree Students)
J-1 Students (Bachelor’s, Master’s, Doctoral and Non-Degree Students) may be authorized to work on-campus or off-campus pursuant to Academic Training (AT).
To stay in lawful J-1 status in the United States, you must remember these important requirements:
- Report to OIS within 30 Days of the DS-2019 Start Date
It is REQUIRED BY LAW that you come to the Office of International Services when you first arrive at UMB whether it is your first time in the United States or if you are transferring from another U.S. institution. Please schedule an appointment to check-in with the OIS upon your arrival to Baltimore. Failure to check-in with the OIS could result in the automatic inactivation of your J-1 sevis record. When you come to check-in, bring your passport, I-94 card, and DS-2019 form.
- Update Your Local Address
The immigration regulations require you to update your local residential address within 10 days of moving within the U.S. You are required to use a physical residential address and NOT a P.O. box or a department address. Please notify the OIS by email. If you are a university employee, please see HR's website for information about updating your address with the University, Central Payroll Bureau and benefits providers.
- Maintain Health Insurance
The Department of State requires J-1 Exchange Visitors, and their dependents, have adequate insurance for the duration of the J-1 status. Health insurance MUST meet the following requirements:
- Medical benefits of at least $100,000 per accident or illness
- Medical evacuation to the J Exchange Visitor's home country in the amount of $50,000
- Repatriation of remains in the amount of $25,000
- Deductible no higher than $500 per accident or illness
- Co-insurance paid by the individual may be no higher than 25%
See the full regulation here.
List of third party providers if UMB is not covering your insurance:
1. ISO Insurance
2. Gateway USA
3. IMG Global
4. VISIT International Health Insurance
5. International Student Insurance
*If you select health insurance coverage through a third party provide you should carefully review the details of the plan to make sure you are selecting the best option for you and your family.
- Keep your Immigration Documents VALID and CURRENT
You should make photocopies of your immigration documents and keep the copies and originals in a safe place.
Keep photocopies of:
- Your passport pages with your personal information and picture
- The passport page containing the U.S. visa stamp
- Your I-94. Download here. (learn about transition to electronic I-94)
- Your DS-2019
Keep your passport valid
You should keep your passport valid for at least six months in to the future while you are in the U.S. Consult your country's consulate or embassy in the U.S. to renew your passport. You can find the contact information for your consulate at: http://embassy.org/embassies/.
The end date of your J-1 status can be found in section #3 of the DS-2019 (not the end date of your visa stamp). If your appointment at UM will continue beyond this date you will need to request an extension of your J-1 status. This must happen before the DS-2019 date of expiration. The OIS recommends starting the extension process 2-3 months before the DS-2019 expires. J-1 Extension and Amendment Form
Discuss Transfer Plans with the OIS
If you plan to transfer to another institution during or after your program at UM, the OIS will need to assist you with transferring your J-1 SEVIS record. Please come to the OIS BEFORE the end of your program to discuss the transfer process.
- Never Work Off-campus Without Prior Authorization
J-1 scholars sponsored by UM may only work in the position, and for the department, indicated on their DS-2019 form. If you decide to change positions or sponsoring departments, contact the OIS before making this change. Additional incidental employment, short-term lectures, consultations, etc. must first be approved by the OIS.
- Notify OIS When You Leave the U.S. or Change Visa Status
When you finish your program and leave the U.S. permanently or change to another visa status, please notify the OIS.
- Traveling Outside the United States
Please visit our Traveling Outside the United States page for more information.
- Program Completion and Departing the U.S.
J-1 Exchange Visitors must depart the U.S. within 30 days of the DS-2019 program end date, unless the J-1 has applied for a change of status or has transferred his or her J-1 status to another institution before the end of the 30-day grace period.
Exchange visitors must have insurance in effect which covers the exchange visitor and his or her dependents for sickness or accident during the period of time that an exchange visitor participates in the sponsor's exchange visitor program as reflected by the start and end dates on the exchange visitor's DS-2019.
The minimum coverage is detailed in the regulation located at 62.14.
Effective May 15, 2015 the minimum coverage is:
|Medical Benefits per accident or illness of at least||$100,000|
|Medical evacuation to the J Exchange Visitor's home country in the amount||$50,000|
|Repatriation of remains in the amount||$25,000|
|Deductible per accident or illness no higher than||$500|
|Co-insurance paid by the individual may be no higher than||25%|
Purchasing Health Insurance
If you need to purchase health insurance, here is a list of a few companies that provide policies specifically designed for those on J-1 programs.
- ISO Insurance
- Gateway USA
- IMG Global
- VISIT International Health Insurance
- International Student Insurance
Understanding the US Healthcare System
Not sure how health insurance in the United States works? Watch this short video on the US Healthcare System.
To re-enter the U.S., you need the following documents:
- A valid passport
- A valid J-1 visa
- A current DS-2019 with a valid travel signature Travel Signature
- Evidence you continue to engage in the activities appropriate to your status (i.e. your offer letter, your most recent paycheck stubs, etc)
Renewing Your Visa Stamp
If you or your dependents need to renew your visas in order to re-enter the United States, you must apply in person to a U.S. embassy or consulate abroad. Applicants are normally required to submit the following documentation:
- A valid passport
- Current passport-size photographs
- A valid DS-2019
- Proof of financial support
- Letter from academic department
- Any additional required paperwork - visit the U.S. Consulate's website where you plan to apply.
J exchange visitors are required to have their DS-2019s signed by the OIS before traveling outside the U.S. if they wish to return.
- The signature is valid for 12 months.
If you require a travel signature, please drop off your DS-2019 with the OIS and it will be ready for pick up after 10 a.m. the following business day.
Citizens of Canada and Bermuda are exempt from visa requirements.
See Automatic Revalidation for information on traveling with an expired visa.
Traveling to a Country Other than your Country of Citizenship
Before traveling to another country of which you are not a citizen, check the United States re-entry requirements, as well as that country's travel requirements. A list of U.S embassies and consulates can be found here. Foreign embassies and consulates in the U.S. can be found here.
Please note that you can re-enter the United States from Canada with an expired U.S. visa stamp if you meet the criteria.
Check the Canadian visa requirements here. If you need a Canadian visa, you can download the application from the Canadian Consulate website.
The U.S. Department of State has implemented regulations that prevent repeat usage of some J Exchange Visitor categories. These regulations are called the 12 and 24 month ‘bars’. These bars are entirely separate from the ‘Two Year Home Residency Requirement,’ where some J visa holders must return to their home country before being able to move to other types of U.S. visas, such as the H-1B.
Individuals who have been in the U.S. for more than six (6) months within the last 12 months in J-1 immigration status are not eligible to enter the U.S. as a J-1 Research Scholar or Professor for a 12-month period.
The only exception is the J-1 Short-Term Scholar category, which does not count towards the 12-month bar.
The 12- month bar does not prevent individuals from returning to the U.S. in a different immigration status (F-1, H-1B, O-1, etc.).
Individuals who participate in the J Exchange Visitor program in the Professor or Research Scholar categories are subject to a 24-month bar on "repeat participation" in that same category. Scholars subject to the bar may not return to the U.S. as a J visa holder in the Research Scholar or Professor categories for a 24-month period.
The 24-month bar occurs regardless of the duration of the program. Whenever the Exchange Visitor ends his or her academic appointment and returns home, the bar goes in effect. The Exchange Visitor will again be eligible for the J Research Scholar or Professor category after being out of that status for 24 months.
Only the spouse and minor children (under age 21) who accompany the J-1 visa holder to the U.S. may receive J-2 dependent status. Their eligibility to stay legally in the U.S., as well as to extend their stay, is contingent upon the J-1 visa holder maintaining his or her legal status and extending his or her program in a timely manner.
All other family members must apply for a B-1 or B-2 visitor’s visa to gain entry to the U.S.
J-2 and Employment
A person in J-2 status may apply to USCIS for permission to accept employment. Permission will be granted, in the form of an Employment Authorization Document (EAD), only if the purpose of the employment is NOT for supporting the J-1 Exchange Visitor.
J-2 employment may be authorized for up to 12-months or for the J-1 principal’s authorized stay as indicated on Form I-94 and Form DS-2019, whichever is shorter. If the J-1 principal’s authorized period of stay is extended or is longer than 12-months, the Employment Authorization Document (EAD) may be renewed.
After obtaining the EAD, the J-2 spouse may apply for a Social Security Card and will be subject to federal, state and local income tax on his or her earnings.
J-2 Employment Authorization Procedures
- i-765 with (c)(5) filled in section #16
- Check or money order made payable to US Department of Homeland Security in the amount of $410
- 2 recent Passport-style photos
- Copies of J-1 and J-2 DS-2019s.
- Legible copy of J-2's Passport ID page, I-94 card (front and back - if last US entry was before April 30, 2013), and visa stamp
- Legible copy of J-1's Passport ID page, I-94 card (front and back - if last US entry was before April 30, 2013), and visa stamp
- Legible copy of your current EAD card (front and back), if filing an extension of your EAD
- A letter written by the J-2 requesting employment authorization and indicating the income derived from the employment will NOT be used to support the J-1.
- Mail completed application to USCIS . It can take up to 90 days for the EAD card to be issued. You may not begin employment until you receive the card.
J-2 and School
Currently there are no regulation restrictions on study for J-2 dependents.
How to Obtain a DS-2019 for Your Dependent
You will need to complete the Request to Add F-1 or J-1 Dependents.