Attachments and Budget Instructions for Kuali Research
NIH information about the DMS Policy
NIH information about system validations for DMS compliance
The policy applies to:
- Research projects (R-series and others)
- Some Career Development awards (K-series)
- SBIR/STTR (UMB would be a subrecipient)
- Research centers (such as P- and U-series)
Search the Funding Opportunity Announcement for “Data Management and Sharing Plan” to check for possible special instructions.
The DMS Plan
The PI writes the DMS Plan. DMS Plans are recommended to be two pages or less in length. However, plans developed in DMPTool are usually longer and are still valid. The Plan must include subrecipient responsibilities, when applicable.
DMPTool: The DMPTool is an online system that helps investigators create data management plans compliant with funder guidelines. To log in to the tool, go to DMPTool.org and log in by (1) clicking Sign In, and (2) selecting the institutional login option. You can then log in with your UMB credentials.
NIH instructions, format, and sample plans: NIH has developed an optional format that aligns with the recommended elements of a DMS Plan.
Attachments section, KR proposal
- For research proposals, upload to narrative type: PHS_ResearchPlan_Other_Plans
- For career development proposals, upload to narrative type: PHS_CareerDevelopmentAwardSupplement_Other_Plans
- REMINDER: As with other attachments, do NOT include any hyperlinks and URLs.
NOTE: The Resource Sharing Plan is specifically for sharing model organisms, research tools, and other resources. It is required if applicable. Data sharing is addressed in the DMS Plan.
Budget and Justification
As outlined in the NIH Guide Notice Supplemental Policy Information: Allowable Costs for Data Management and Sharing, NIH recognizes that making data accessible and reusable for other researchers may incur costs. For that reason, investigators may request funds toward data management and sharing in the budget and budget justification sections of their applications.
MODULAR BUDGET:
The Additional Narrative Justification is required when a Data Management and Sharing Plan is attached. Upload it in the Attachments section using Narrative Type PHS_ModBud_NarrativeJustif
- If there are DMS costs: Label this page “Data Management and Sharing Justification”. Provide a summary of the type and amount of scientific data to be preserved/shared and the established repository to be used. Then justify the costs. This is limited to a half page.
- If there are no DMS costs: Label this page “Data Management and Sharing Justification”. Specify that no costs will be incurred for Data Management and Sharing.
DETAILED BUDGET:
Costs to support data management and sharing activities may be requested in the appropriate cost category. Details regarding Data Management and Sharing costs must be specified in the Budget Justification attachment
- Include a brief justification of the activities proposed in the DMS Plan that will incur costs. The paragraph header for this justification must be labeled as "Data Management and Sharing Justification". Include a summary of the type and amount of scientific data to be preserved and shared and the name of the established repository(ies) to be used. Indicate general cost categories such as curating data and developing supporting documentation, local data management activities, preserving and sharing data through established repositories, etc., including an amount for each category and a brief explanation. The length of the justification should be no more than half a page.
- If there are no costs: Label the paragraph “Data Management and Sharing Justification”. Specify that no costs will be incurred for Data Management and Sharing.