Managing active awards encompasses the ongoing, day-to-day responsibilities required to administer sponsored projects, including compliance oversight, financial stewardship, and support of active research.

Non-routine actions such as award changes, personnel transitions, and closeout are covered in other sections of Award Management.

Faculty and departmental administrators collaborate with SPA on non-financial aspects and SPAC on financial management throughout the award period. SPA/SPAC update meetings are held quarterly.

SPA and SPAC use email distribution lists to facilitate communications with department administration. To add or remove an email from your unit's distribution list, contact:

  • Information Services for School of Medicine (help@som.umaryland.edu)
  • Dean’s Offices for Schools of Dentistry, Nursing, Pharmacy, and part of Social Work
  • Colin Hunter in CITS for School of Law, part of School of Social Work, Central Administration users

Key Areas of Managing Active Awards

The following areas are central to managing active awards and maintaining compliance throughout the award period:

  • Sponsor Payments

    Monitor invoicing and receipt of sponsor funds, ensure accurate billing, and resolve payment-related questions.

  • Award Review

    Regularly review award terms, budgets, and project activities to ensure compliance and identify potential issues early.

  • Award Reporting

    Primarily part of award closeout, but periodic reporting during the award may require tracking deliverables and deadlines.