Finance - Participant Support Costs

This procedure outlines the process for compensating research study participants located outside the United States through MGIC USA. Certain studies may include participant compensation, as defined in the agreement between the research sponsor and the institution. These payments, referred to as Participant Support Costs, are managed in this procedure.

Procedures for Payment Request

1. Requests for participant payments can be made through the Global Hub globalhub@umaryland.edu. The request should note the purpose, total amount required, and date needed, and should align with the terms, conditions, and payment schedule of the related grant or contract described above. 
   
   
2. If the payment method will be through direct bank transfers to participants from MGIC USA, requesters should include the following MGIC USA Forms:
   • Payee Bank Details Verification Form, completed and signed by each recipient
   • Foreign Source Statement (a single form on behalf of all recipients may be allowed, please consult IO)
   • Payment Authorization Form signed by the Requesting Unit for the current request
     
     
3. If the payment method will be through physical cash disbursement or MMT, requests for the first payment to the approved intermediary should include the following MGIC USA Forms:
   • Payee Bank Details Verification FormCompleted and signed by an MGIC-approved intermediary
   • Foreign Source Statement, completed and signed by MGIC-approved intermediary
   • Payment Authorization Form Signed by Requesting Unit
     
     
4. For recurring participant payments using any method, the request to Global Hub should include:
   • Updated forms for Payee Bank Details and Foreign Source Statements are only if bank details or individual recipients have changed. IO will independently verify any changes before making MGIC payments.
   • Payment Authorization Form signed by the Requesting Unit for the current request.
   • Payment Log for previous MGIC payment, complete with all required signatures. See Section VII.A for more information.
   • Financial Reconciliation of previous MGIC payments, local disbursements, and intermediaries’ remaining balance on hand.