Finance - Travel Services

Travel Expenses

International Operations can pay hotel, transportation, and other miscellaneous expenses directly to vendors outside of the US for UMB personnel, but can not pay UMB personnel directly for any advance, reimbursement, or flight ticket. UMB faculty, staff, and students must process travel advances and reimbursements directly through UMB.

Required Documents

1. Approved Travel Request form from UMB Concur System
2. Detailed invoice or reservation documents (hotels, car rental, and other expenses) for the payment to vendors outside of the US with full payment details on the invoice/ reservation document
3. Payment Authorization Form or Payment Authorization Form
4. Applicable IRS taxpayer form (consult International Operations)
5. If the travel services are being paid by a UMB partner or a third party on behalf of UMB, provide a signed partnership agreement or service contract between UMB and the third party.
6. When requesting wire transfers to certain countries, additional banking details are required to ensure successful processing.