Non-UMB Personnel Travel Expenses

Requesting schools send the following completed and signed documents to International Operations.

1. Either an approved travel request form from UMB's Concur system if traveling to, from, or through the United States or the non-employee travel attestation form if traveling between other countries before the United States

2. Approved Travel Advance Request Form and Travel Expense Report

3. Payment Authorization Form

4. Payee Bank Details Verification Form (must be a bank account outside the US)

5. Applicable IRS taxpayer form (consult with International Operations on US tax requirements in each case)

International Operations processes payment.

1. International Operations obtains required internal MGIC approvals.

2. International Operations sends payment by international wire transfer to vendor's non-US bank account.

3. International Operations sends proof of payment to recipient and requestor in school.

MGIC can pay the costs for meals and incidentals, visas, and other miscellaneous expenses. Lodging in the US should be paid through the department payment system (P-Card). Flight tickets must be purchased through Concur for flights to, from, and through the United States.

International Operations and the requesting school complete reimbursement and reconciliation steps.

1. International Operations sends MGIC-US invoice for reimbursement of payment to requesting school.

2. Requesting school processes non-PO payment to MGIC through Quantum.

3. International Operations enters transaction into MGIC accounting system and creates audit file.