Commercial Services

What You Need to Know

Commercial services are services traded on the open commercial market, where vendor terms and conditions are non-negotiable, and the sale terms do not facilitate a co-signed purchase order or purchase agreement. Examples include membership dues, conference fees, and foreign government service charges.

If you have any questions, contact International Operations.

• International Operations may be able to pay for commercial services outside the US through MGIC.

• International Operations can only make payments for commercial services outside the US through an international wire transfer. We do not have the ability to use a credit card or other payment mechanism. A US $40 bank fee for each international wire transfer will be charged to the UMB requesting unit.

• International Operations must screen selected vendors against foreign sanctions watch lists and will not pay a vendor with a positive match.

Requesting Unit’s Responsibilities

1. Contact International Operations to request payment services.

2. Provide the following documents: 

   • Invoice or link to vendor’s online registration/payment portal

   • Documentation of the business purpose for which commercial service is required (e.g. conference registration confirmation, project description, letter of invitation, etc.)

   • Payment Authorization Form 

   • Payee Bank Details Verification Form (must be a bank account outside the US) if the payment details are not already provided on vendor’s invoice or website

   • Applicable IRS taxpayer form (Foreign Source Statement, W8 or W9; consult International Operations).

Required Documents

1. Proforma invoice or link to vendor’s online registration/payment portal

2. Business purpose

3. Payment Authorization Form

4. Payee Bank Details Verification Form

5. Taxpayer form

When requesting wire transfers to certain countries, additional banking details are required to ensure successful processing.