Travel Services

Requesting schools send the following completed and signed documents to International Operations.

1. Approved travel request form from UMB's Concur system for each traveler.

2. Detailed invoice or reservation documents (hotels, car rental, etc.) for the payment to vendors outside of the US with full payment details on the invoice or reservation document.

3. Payment Authorization Form

4. Applicable IRS taxpayer form (consult with International Operations on US tax requirements in each case)

5. If the travel services are being paid by a UMB partner or a third party on behalf of UMB, provide a signed partnership agreement or service contract between UMB and the third party.

International Operations processes payment.

1. International Operations obtains required internal MGIC approvals.

2. International Operations sends payment by international wire transfer to vendor's non-US bank account.

3. International Operations sends proof of payment to vendor or to requestor in school.

International Operations and the requesting school complete reimbursement and reconciliation steps.

1. International Operations sends MGIC-US invoice for reimbursement of payment to requesting school.

2. Requesting school processes non-PO payment to MGIC through Quantum.

3. International Operations enters transaction into MGIC accounting system and creates audit file.