Getting Started with the SRE

The following instructions are when using the web client to access the SRE, which is the recommended method.  When signing into the SRE, it's necessary for SOM researchers to use the umaryland.edu suffix instead of som.umaryland.edu or ihv.umaryland.edu.  For example, if your regular account is jsmith@som.umaryland.edu, it will be jsmith@umaryland.edu. 

Once you've accessed https://windows.cloud.microsoft/:

• Click on the Account Manager icon in the upper right-hand corner 
• Select Sign in with a different account
• Enter your umaryland.edu credentials
  • e.g. jsmith@umaryland.edu instead of jsmith@som.umaryland.edu 

Access to the SRE is typically granted to individuals listed on an IRB protocol for a related research project. If you need to add someone to your team, they must first be added to the IRB.

• The researcher signs into the SRE using the Windows App, Remote Desktop or the Windows web portal.

• Once inside the SRE, researchers can utilize tools such as REDCap, SAF, Excel, Python, R Studio, and others. They can also access authorized data through the designated Ingress Folder.

• To remove data from the SRE, it must be transferred to the Egress folder, after which it is automatically sent to the data steward for approval.

• External data, whether from Epic or another source, must be requested and approved by a data steward. The data steward oversees the security of the data and manages its movement into and out of the SRE.

• After approval, the data is automatically sent to the SRE and the project’s Ingress folder.

• If/When researchers need to extract data from the SRE, it is placed in the Egress folder and automatically sent to the data steward for approval.

Additional notes about the Data:

• EPIC data is sourced from UMMS and the RIC is always the data steward. 
• If data other than EPIC data need to be used, a data steward needs to be selected to be responsible for that data.
• You are able to copy and paste text from your local computer into the SRE. However, please note that you can only copy and paste text. The feature does not work for images, rich text formats or files.  Additionally, you cannot copy and paste out of the SRE.  

Inside the SRE - Your desktop will have 2 folders labeled: 

• "<project ID> Ingress"  
• "<project ID> Egress"

These folders act as your data's landing zone and gateway out of the environment, respectively.

Outside the SRE - You will use a dedicated Microsoft Teams team channel for your project. From the channels file tab, you can upload data to be ingressed, or download data that has already been egressed.

To facilitate data egress from the SRE, copy the required data into your project's designated egress folder on the SRE desktop. After this step, notify the data broker to initiate the egress procedure. Upon completion, the data will be accessible for viewing or retrieval in your project's Teams channel.

Additionally, an automated pipeline operates at four intervals daily (12am, 6am, 12pm, and 6pm). Any files placed in your egress folder will automatically be transferred to your Teams channel files during these scheduled runs.

EPIC data is sourced from UMMS. Any data from that system needs to be brought into the environment by the RIC. In other words, EPIC itself does not live in the SRE and RIC is always the data steward. 

If data other than EPIC data need to be used, a data steward need to be selected to be responsible for that data

Contact sre-support@umaryland.edu for all issues and requests related to the SRE. We're always here to help!

Contact eda-resarch@umm.edu for support relating to EPIC data or data transfers, please contact eda-research.