The University System of Maryland (USM) IT Security Standards requires an annual process to validate roles held by employees or affiliates who have access to transact and/or approve human resources/payroll and financial transactions.
Each school or department must validate the following at least annually:
- Individuals with such access are current employees or affiliates in the department or school.
- These are the individuals authorized to transact such business on behalf of the school/department and such system access is still within the employee’s/affiliate’s current job duties.
Schools and departments are reminded that the role validation can be done at any time throughout the year to keep roles current, especially as users leave or join the department. Consider building these steps into your area’s hiring and termination processes.
eUMB HRMS Role Validation Instructions
Quantum Financials Role Validation Instructions
Quantum Financials Role Mapping Template