Surplus Property

The authority and responsibility for the disposal of all University excess and surplus property purchased with the use of state funds is delegated to Strategic Sourcing & Acquisition Services. The resources of Environmental Services are utilized to facilitate the removal and transportation of surplus property.

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Excess property within a department or school shall be made available for transfer first to another department within the custodial department's school; and then to another department or school at UMB. If the property cannot be sold or transferred to any other UMB department, the property is declared surplus.

Property that is declared surplus at University of Maryland, Baltimore shall be disposed of in accordance with the appropriate process identified by the Surplus Property Officer.

 

Disposal Methods

There are different procedures depending on the equipment you are disposing of. Please refer to the following drop-down to learn more about type of disposal.

Transfer to another department. ▾

Please complete the Capital Equipment Transfer Form if the item is considered a capital asset, equipment valued at $5,000 or greater.

 

Sale to any campus of the University System of Maryland or another State agency. ▾

Please complete an Excess Property Declaration/Capital Asset Deletion form via DocuSign and provide your SOAPF on the form for proper reimbursement.

 

Trade-in on newly acquired equipment. ▾

Please complete an Excess Property Declaration/Capital Asset Deletion form via DocuSign and attach a copy of the approved requisition/purchase order that indicates a trade in.

 

Sale to the public. ▾

Please complete an Excess Property Declaration/Capital Asset Deletion form via DocuSign and provide your SOAPF on the form for proper reimbursement. The item will then be listed on UMB's GovDeals page for 30 days.

 

Trade or donation to any campus of the University of Maryland System or another State agency. ▾

Please complete an Excess Property Declaration/Capital Asset Deletion form via DocuSign and attach the University Certification Statement for Surplus Property Utilized by Non-Profit or Charitable Organizations or Local Subdivisions Form to indicate a donation.

 

Donation to public funded elementary and secondary schools in the State of Maryland. ▾

Please complete an Excess Property Declaration/Capital Asset Deletion form via DocuSign and attach the University Certification Statement for Surplus Property Utilized by Non-Profit or Charitable Organizations or Local Subdivisions Form to indicate a donation.

 

Donation to qualified non-profit, charitable organization, or local jurisdiction. ▾

Please complete an Excess Property Declaration/Capital Asset Deletion form via DocuSign and attach the University Certification Statement for Surplus Property Utilized by Non-Profit or Charitable Organizations or Local Subdivisions Form to indicate a donation.

 

Dismantling for recovery of useable parts. ▾

Please complete an Excess Property Declaration/Capital Asset Deletion form via DocuSign and attach documentation that the asset is serviceable or an explanation in the proper field of the form.

 

Disposal as junk. ▾

 

Please complete an Excess Property Declaration/Capital Asset Deletion form via DocuSign and attach documentation that the asset is serviceable or an explanation in the proper field of the form.

 

Forms

Excess Property Declaration/Capital Asset Deletion Form (EPD/CADF)

Capital Equipment Inventory and Special Projects Form

University Certification Statement for Surplus Property Utilized by Non-Profit or Charitable Organizations or Local Subdivisions

The campus community discards between 90 and 100 tons of furniture and equipment each year. To reduce our carbon footprint and become better stewards of the state’s resources, we encourage the UMB community to utilize the surplus property program to promote the reuse of furniture and equipment that might otherwise go to a landfill.

Anyone authorized to dispose of equipment can list unwanted items on GovDeals.com for up to 30 days. If any University or hospital department has a need for the listed items, it can contact the posted owner and arrange for the transfer.

In this period of shrinking budgets, overcrowded landfills, and scarce resources, we all need to recycle and reuse whatever we can.

Melvin Tuck is the Surplus Property Officer, and may be reached at 410-706-6619 or via email.