Sponsored Projects Procedures

Determine Gift or Sponsored Project

Research, Sponsored Projects   |   Approved October 9, 2015


Determine whether funding received from an external source (the “donor”) is considered a gift or a sponsored project, for proper management of the funds.


Faculty and others who receive funds from a source external to the University of Maryland, Baltimore (UMB) for program support.


  1. Treat the funds as a sponsored project if one or more of the following characteristics apply:
    • The donor has sent funds to support a specific initiative and not for general support of a laboratory or program.
      • For example, specific aims, anticipated outcomes, methods or plans for services, training, or results to be delivered were described in the request to the donor.
    • The donor requires a program report as a condition of the receipt of funds, and not simply as a courtesy to the donor.
    • The donor has restrictions on how funds may be expended in support of a program.
      • For example, a condition that funds may not support salaries.
    • The donor requires a financial report.
  2. If the funds are considered to be a sponsored project based on one or more characteristics listed above, the funds will be managed using the procedures of Sponsored Programs Administration (SPA) and Sponsored Projects Accounting and Compliance (SPAC).
      • Contact your SPA Team. 
  3. If the funds are considered to be a gift, the funds will be managed through the UMB Foundation or the relevant School.
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