Policies and Procedures
When departing the University of Maryland, Baltimore, supervisors and employees must follow specific procedures based on the reason for separation. Whether the departure is due to the end of an appointment, resignation, retirement, or an involuntary separation, it is important to adhere to the applicable policies and timelines.
Each situation may be unique. Following the proper steps ensures accurate processing of final pay, benefits, and other important matters. For school or administrative unit-specific instructions, please contact your School or Unit HR liaison.
Relevant Separation Policies
- USM Policy on Separation for Regular Exempt Staff Employees
- USM Policy on Separation for Nonexempt Staff Employees (VII – 1.23 PDF)
- UMB Policy and Procedures on Termination for Cause of Non-Tenure Track Faculty
Retirement
If an employee is considering retirement, they are encouraged to contact the UMB HR Benefits team at HRBenefits@umaryland.edu to help assist with planning and to review all retirement options.
Retirement Resources:
- UMB’s Comprehensive Retirement Planning Guide
- Maryland State Retirement and Pension System (MSRP)
- Supplemental Retirement Accounts (SRAs) Information
Layoff
Layoffs can be among the most difficult employment transitions. Careful planning and communication are essential to ensure that affected employees are treated with dignity and understand the process. Layoff procedures may differ based on union representation; refer to your Memorandum of Understanding (MOU) if applicable.
Layoff Policies and Resources:
Note: Information provided here is for general awareness and does not override any contractual agreements with labor unions (AFSCME or FOP).
Helpful Resources
UMB attempts to explore all other options for retaining staff employees before a request for layoff is advanced and approved. You may be eligible for benefits, unemployment insurance, or be a good candidate for another position at UMB. In the unfortunate event that your employment is ending, the following resources may be of great assistance:
- Benefits Upon Separation of Employment (PDF)
- State of Maryland Unemployment Insurance
- UMB Job Opportunities
- University System of Maryland Employment Listings
- Maryland Workforce Exchange
- Mid-Atlantic Higher Education Recruitment Consortium
- eLearning and Training Resources
Employee Assistance Program (EAP)
Separation—especially in the case of layoff—can be stressful and emotional. UMB’s Employee Assistance Program (EAP) offers free, confidential counseling and referrals to help staff and their families manage the impact of job transitions.
- Call 855-410-7628 to schedule an appointment
- Visit guidanceresources.com
- Use UMB’s Organization Web ID: UMBRES to register and access resources