Campus Visitors

The VSA addresses key institutional and compliance issues, including:

• Confidentiality
• Intellectual property
• Training requirements
• Publication rights
• Other research-related obligations

When appropriate, the VSA may reference a subaward or other agreement that supports the visitor’s collaboration.

Any:

• Changes to the standard VSA terms and conditions, or
• Use of an alternative agreement

will be reviewed by the Sponsored Programs Administration (SPA) and/or the Office of Technology Transfer.

VSA Process

The host department initiates the VSA

• All required signatures must be obtained
• The completed agreement is then submitted to SPA for institutional signature

For brief visits where the visitor is continuously escorted, a formal agreement may not be required.

However, other University policies still apply, including:

• Laboratory safety requirements
• Export compliance obligations (particularly for international visitors)

When inviting an international visitor, the host department must coordinate with the Office of International Services to determine the appropriate visa type based on the visitor’s planned activities at UMB.

• Most international research visitors will require a J-1 visa

Export Control Review

• International visitors are subject to an export control (deemed export) review
• This review is incorporated into the J-1 visa and Visiting Scientist Agreement processes
• For international visitors not covered by these processes, contact the Export Control Officer for guidance

If a formal appointment for the visitor is desired, the host department is responsible for coordinating with its school’s dean’s office.