Award Receipt and Set Up

Acceptance of an award occurs in one of two ways:

• Some awards are “accepted” when we start spending the funds.
• Other awards are “accepted” when the UMB-authorized official signs the document.

The appropriate official in the Office of Research and Development will review, negotiate terms when required, and sign as the institutional authorized official to accept the award.

• If the sponsor sends the original award document to the PI, ensure that SPA receives the original. Please send it to the appropriate team address.
• Temporary Project when appropriate.
• Coordinate with SPA or CCT to ensure the sponsor receives any information necessary to finalize the award, such as IRB approval documentation.
• Provide SPA or CCT with an updated budget when appropriate.
• Promptly review proposed Quantum Financials information when provided; contact SPAC with any questions or concerns. Ensure that the details are correct, such as the budget period, project period, dollars awarded, or protocol number.
• Ensure over-salary-cap and/or cost-sharing requirements are set up correctly.

An appropriate official in the Office of Research and Development will review, negotiate terms when required, and sign as the institutional authorized official to accept the award.

Note: For detailed guidance on ongoing award review and compliance, see Managing Active Awards → Award Review.