Payment of Expenditure
To request payment of an expenditure on a grant, the principal investigator should send to the Accounts Payable Office: (1) the original invoice stapled to a purchase order (if available), and (2) a copy of the invoice. At minimum, the subcontract must include the following
- Scope of work.
- Identification of the proposed subcontractor, contact person, address, and phone number.
- The proposed subcontract price.
- The methodology proposed by the principal investigator (PI) to monitor execution of the subcontract.
- Clause for changes that require written approval.
- Clause identifying payment method to subcontractor.
- The assigned purchase order number.
- Authorized start and end dates.
- Termination clause.
- Liability clause.
- Clause stating the prime award terms and conditions that apply to the subcontract.
- Subrecipient audit clause.
- Other information as required by the contract officer and University reviewers.