Cost sharing is the use of University or third-party resources beyond the sponsor’s funding to support the work defined by a sponsored award. This can include federal or non-federal awards and may involve both cash and in-kind contributions.
When is Cost Sharing Required?
- Offer cost sharing only if the sponsor requires it as a condition of the award.
- Do not offer cost sharing for federal contracts, corporate agreements, or other contracts unless required.
Approval Requirementsp
- The principal investigator’s department chair and dean must approve all cost sharing commitments.
- Enter commitments in Kuali Research for review and approval, or use the Cost Sharing Commitment Form.
Types of Cost Sharing
- In-kind contributions: Non-cash contributions such as vendor-provided services or supplies (e.g., printing for a survey).
- Unrecovered indirect costs: These may count toward cost sharing only with prior sponsor approval.
Compliance and Documentation
- All cost-shared expenses must be verifiable from UMB records.
- Funds must come from non-federal sources, unless explicitly allowed by the sponsor.
- Cost sharing is subject to the same regulations and audit requirements as the sponsored award (e.g., federal Uniform Guidance).
Tracking and Award Setup
- Committed cost share entered in Kuali Proposal will determine Quantum award setup.
- Contact SPAC with questions or for assistance with award tracking.