Post-Submission/Pre-Award Sponsor Requests

Post-submission materials are those submitted after submission of the proposal but prior to initial peer review.

These materials are not intended to correct oversights or errors discovered after submission of the application, but rather allow applicants the opportunity to respond to unforeseen events.

NIH Policy Reference
NOT-OD-17-066: Allowable post-submission materials and other information applicable to NIH, AHRQ, and NIOSH

Just-In-Time (JIT) information must be submitted to NIH for review and evaluation before NIH will issue a Notice of Award.

NIH routinely requests information on a JIT basis, including:

• Other Support data
• Certification of Institutional Review Board (IRB) approval
• Certification of Institutional Animal Care and Use Committee (IACUC) approval
• Human subjects training certification for all key personnel

This information is submitted via the Just-in-Time function within eRA Commons.

Reference
eRA Commons Just-in-Time description

NIH routinely requests Other Support information as part of the JIT process.

NIH Policy Notices

• NOT-OD-12-101: Notice of Requirement for Electronic Submission of Just-in-Time Information and Related Business Process Changes Beginning April 20, 2012
• NOT-OD-10-120: Revised Policy on Applicant Institution Responsibilities for Ensuring Just-in-Time Submissions are Accurate and Current Up to the Time of Award

Other Support Format & Guidance

• Other Support Format
• NIH Other Support page - contains links to FAQs, detailed instructions, and a sample
• NIH Pre-award and Post-award Disclosures Relating to the Biographical Sketch and Other Support
• NIH Biosketch and Other Support Changes (ppt) - NIH's changes effective January 25, 2026. This presentation provides instructions and resources for the ORCID ID and SciENcv, as well as linking the ORCID ID with an eRA Commons account.

Current & Pending Reports (Kuali Research)

The “Current and Pending” report is available in Kuali Research under Common Tasks → Quick Links.

• Use the magnifying glass to search for your investigator
• Click Initiate Report to view the report
• Scroll down for export options
• Click Print for a formatted PDF download

Disclosure Requirements

Disclose ALL active and pending sources of Other Support, including:

• Sponsored projects/proposals (including projects not routed through UMB or conducted as part of a non-UMB appointment)
  • Active/pending sponsored project total award amount for all senior/key personnel
    Note: For subawards, only the total subaward amount needs to be included
  • Enter support entries so they are grouped based on Status of Support and listed in the following order:
    • Active
    • Pending
  • Other Support does not include training awards, prizes, gifts, or start-up support provided by UMB.
• External consulting
  • Include external consulting when an investigator will be involved in the design, conduct, or reporting of research as part of the consulting activities (e.g., work that may result in publication in an academic journal, designing a protocol, data analysis, serving on a steering committee for a clinical trial)

Effort Reporting

• Active projects: Provide actual effort in person months (even if unsalaried) for the current budget period and proposed effort for each remaining budget period
• Pending projects: Provide proposed effort in person months for each budget period

In-Kind (Non-Monetary) Resources (open for explanation)

In-kind resources are those that meet all the following criteria:

(1) Are not publicly/widely available, and (2)

• Were provided by a non-UMB entity (either domestic or foreign), and
• Were provided in the past three years,
• Are not being used on the proposed project,
• Aside from the proposed project, are being actively used in support of any of an investigator’s other research endeavors.

In-kind resources include, but are not limited to:

• Personnel (e.g., visiting scholars, visiting students, supported by a non-UMB entity)
• Space
• Equipment
• Materials
• Supplies

​Note: In-kind resources intended for use on the proposed project should be included in the Facilities and Other Resources or Equipment section of the application, not Other Support.

Supporting Documentation

Provide English-language versions of any Other Support from entities outside the United States, including:

• Contracts
• Grants
• Agreements related to appointments, affiliations, or employment

Google or similar translations are acceptable; certified translations may be required upon request.

Electronic Signature

All investigators required to submit Other Support must electronically sign their documents using DocuSign or similar.

• Typed names are not acceptable
• Wet (ink) signatures are not acceptable

After receiving the signed PDF:

1. Flatten the PDF
2. Upload to eRA Commons

As part of JIT, NIH may request certification of:

• Institutional Review Board (IRB) approval
• Institutional Animal Care and Use Committee (IACUC) approval
• Human subjects training for all key personnel

SPA reviews all documentation, provides institutional approval, and submits via eRA Commons.

Sponsors may request budget documentation or other administrative or contractual materials post-submission.

The PI and/or administrator will provide requested materials to SPA. SPA will review for completeness and compliance with sponsor requirements and UMB policies, provide institutional approval, and submit the response to the sponsor.