Effective project management includes monitoring and reconciling payments from sponsors, especially nonfederal sponsors. Proper reconciliation ensures that payments match project costs and deliverables.

Work with Sponsored Project Accounting and Compliance (SPAC) to resolve any payment issues.

SPAC Banking Information

Information about SPAC’s banking processes is available to help with payment tracking and reconciliation.

SPAC Banking Information

Cost Basis vs Fixed-Price Payments

Payment Type Basis of Payment How Payment is Made Key Responsibilities
Cost Reimbursement (Cost Basis) Actual expenses incurred SPAC issues invoices based on project costs recorded in Quantum Financials and charged to the Project(s) for the award Any amount advanced by the sponsor but not expended for project costs must be returned to the sponsor
Fixed Price (Scheduled or Volume) Completion of agreed deliverables or milestones Payment made for agreed-upon work (deliverables) for the contracted amount, whether the out-of-pocket expenses are greater than or less than the amount of the agreed fee UMB, through the PI, ensures all deliverables are completed