Use of Preferred Name

Administration, General Administration   |   Approved May 12, 2021

Purpose

The University of Maryland, Baltimore (UMB) strives to be an inclusive community and is committed to providing flexibility for faculty, staff and students to express their preferred identity where possible. This Procedure provides instructions for how to use a preferred name for internal interfaces.

Applicability

All University of Maryland, Baltimore (UMB) faculty, students and staff

Instructions

UMB strives to be an inclusive community and is committed to providing flexibility for faculty, staff and students to express their preferred identity where possible.  Members of the UMB community may prefer to use a name other than their legal name. Common reasons for using a preferred name include:

• A shortened first name or use of a middle name
• Transitioning to a name that better represents the individual’s gender identity
• A name in which the individual in the process of legally changing

As detailed in VI-99.05(A) UMB Policy on Preferred Name, UMB will allow use of preferred name for internal interfaces which include the ONE Card, diplomas, class rosters, data warehouses, COEUS, reports run by departments, Financial Services Payroll (FSPR), Human Resources (HR), frequently run queries and all self-service pages as examples. 

To request the use of a preferred first and/or middle name:

1. Log on to: Preferred Name - University of Maryland, Baltimore (umaryland.edu)
2. Enter your preferred first and/or middle name.
3. Check the box if you would like to request an update to your UMID and email address to reflect your new preferred name. If chosen, you will be contacted separately to discuss the changes.
4. Click Continue.
5. You will have an opportunity to review and confirm the changes. You can either return to the form (step 2) or click Submit Changes to submit your request.

Student preferred name request will be reviewed by the Office of the Registrar before they are approved for use. The process can take up to 72 hours to complete. Upon approval, the preferred name will be displayed in the approved UMB systems.   

If you have questions, students can contact registrar@umaryland.edu and employees can contact hrservicecenter@umaryland.edu